Fleet Maintenance Coordinator

Job Description

Job Description

You are the person who keeps things from falling through the cracks. You thrive on organization, planning, and making sure every detail is accounted for. You enjoy building systems, tracking progress, and coordinating multiple moving pieces at once. When others see chaos, you see a process that needs structure. You ask questions, follow up, maintain accurate records, and take pride in knowing exactly where things stand. If you're the type of person who enjoys coordinating people, equipment, vendors, and schedules while keeping everything organized and moving forward, this role will fit you well.

As Fleet Maintenance Coordinator at Beacon Recycling, you'll serve as the central hub of our fleet maintenance operation. You'll coordinate preventative maintenance schedules, manage repair work orders, procure parts, communicate with drivers and mechanics, coordinate with outside vendors, and maintain the records that keep our fleet operating safely and efficiently. Every day you'll balance competing priorities, track equipment status, monitor maintenance costs, and ensure repairs are completed properly and on schedule. Success in this role requires strong organizational skills, attention to detail, communication, and the ability to keep multiple projects moving simultaneously.

At Beacon Recycling, we understand that reliable equipment is critical to our success. Our operations in Muskegon, Traverse City, and Grand Rapids depend on trucks and equipment that are maintained properly, repaired quickly, and managed efficiently. We value employees who take ownership of their responsibilities, communicate effectively, and understand that small details can have a significant impact on uptime, safety, and customer service. We maintain a collaborative, team-oriented environment where mechanics, drivers, managers, and support staff work together toward common goals.

If you're someone who enjoys coordinating complex operations, building relationships with vendors and internal stakeholders, and creating order from moving parts, we'd like to hear from you. This is an opportunity to play a critical role in keeping our fleet running safely, efficiently, and reliably.

Location: Muskegon, MI

Role: Fleet Maintenance Coordinator

Experience: 5+ years of combined fleet maintenance, service writing, maintenance coordination, or heavy equipment maintenance experience

Core Focus: Maintenance coordination, work order management, vendor relationships, fleet uptime, and regulatory compliance

Key Skills: Organization, attention to detail, communication, planning, recordkeeping, problem solving, accountability

Responsibilities:
• Coordinate preventative and corrective maintenance schedules
• Manage repair work orders from initiation through completion
• Procure parts and maintain inventory controls
• Coordinate with vendors and negotiate pricing and service terms
• Track maintenance records, costs, and fleet performance data
• Communicate effectively with drivers, mechanics, managers, and vendors
• Support DOT compliance and maintenance documentation requirements

Requirements:
• High School Diploma or equivalent
• Strong understanding of commercial truck maintenance practices
• Knowledge of preventative maintenance programs and DOT regulations
• Experience with maintenance software, databases, and recordkeeping systems
• Strong written and verbal communication skills
• Reliable attendance and ability to manage multiple priorities simultaneously

Preferred Qualifications:
• ASE Truck Certification
• State certifications in steering, brakes, and suspension
• Experience with roll-off trucks, lugger trucks, hydraulic systems, and heavy equipment
• Previous fleet maintenance coordination or service writer experience

Environment:
• Combination office, shop, and yard environment
• Frequent interaction with mechanics, drivers, and vendors
• Fast-paced operation with changing priorities
• Indoor and outdoor work in varying weather conditions

Ideal Candidate:
You enjoy creating structure, maintaining accurate information, and ensuring things are completed correctly and on time. You're naturally organized, comfortable communicating with different personalities, and take pride in being the person others rely on to keep operations running smoothly.