Billing Specialist

Ready to put your billing experience to work in a project-driven environment? Join Stark Tech as a Billing Specialist, where you'll work closely with our Project Management and Accounting teams to support accurate and timely billing across our projects.

From preparing customer invoices and reviewing contract requirements to tracking billing milestones and resolving discrepancies, you'll have the opportunity to expand your project accounting knowledge while playing an important role in our financial operations.

What You'll Do:

• Prepare, review, and process customer invoices for projects, ensuring accuracy and timely submission.
• Support project-based billing processes, including progress billing, milestone billing, and other contract-specific billing requirements.
• Review project contracts, purchase orders, labor, materials, and supporting documentation to verify billing accuracy.
• Collaborate with Project Managers, Operations, and Accounting teams to gather billing information and resolve discrepancies.
• Support construction-specific billing processes, including AIA billing, Schedule of Values (SOV), retainage, and change orders, as applicable.
• Submit invoices through customer portals and other required billing platforms.
• Monitor invoice status, address customer billing inquiries, and support resolution of outstanding balances.
• Process billing adjustments, credit memos, and invoice corrections as needed.
• Maintain accurate customer billing records, contract documentation, and supporting project information.
• Reconcile billing reports, generate aging reports, and assist with month-end activities.
• Identify opportunities to improve billing processes and overall efficiency.

 

Compensation

The expected pay range for this position is $23.00-$31.00 per hour , depending on experience, qualifications, and geographic location.

 

Stark Tech reasonably expects to pay within this range at the time of hire. Individual compensation is determined based on several factors including experience, education, certifications, skills, internal equity, and market conditions.

• Two (2) or more years of billing, accounting, or project accounting experience.
• Experience with project-based billing, including contract-based invoicing, progress billing, milestone billing, or similar processes.
• Ability to review and interpret project contracts, billing schedules, and supporting documentation.
• Proficiency in Microsoft Office, particularly Excel, and experience working with accounting or ERP systems.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Effective communication and problem-solving skills, with the ability to collaborate across teams and resolve billing discrepancies.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Experience in construction, mechanical contracting, engineering, or building services.
• Experience with AIA billing, Schedule of Values (SOV), retainage, change orders, lien waivers, and time-and-material billing.
• Experience with Sage Intacct or a comparable ERP system.
• Experience supporting billing process improvements.

Advance your career with Stark Tech, a leader in facilities and energy solutions. We specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies. At Stark Tech, we invest in our employees by offering a competitive benefits package recognized with Mployer's 2026 Great Employee Benefits designation, featuring Market Leading Medical Benefits, comprehensive medical, dental, and vision coverage, generous employer HSA contributions, paid time off, a 401(k) with employer match, wellness programs, and career development opportunities. Join our fast-growing, customer-focused organization where your skills and dedication will be valued and rewarded with competitive pay and a positive work environment.