Administrative Associate

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE Join Our Community of Food People! The Return-to-Work Specialist manages ADA accommodations and return-to-work programs, serving as the primary point of contact for associates, managers, and HR throughout the accommodation and transitional duty process. The role ensures timely case management, effective communication, regulatory compliance, and successful reintegration of associates into the workplace. ESSENTIAL RESPONSIBILITIES ADA: Facilitate the interactive process for reasonable accommodation in accordance with state and federal laws. Review of medical information for ADA management. Prepare letter(s) to associates informing them of accommodation decision(s). Document all aspects of case coordination such as claimant discussions and decision tracking within the leave management system to ensure proper reporting and compliance. Coordinate return-to-work planning and ADA Accommodation discussions with managers and HR Prepare correspondence to medical providers for clarified/additional information relevant to the interactive process. Maintain regular contact with associates, managers and HR regarding progress and status as appropriate to the case. Monitor implemented accommodations for effectiveness. Consult with Counsel on undue hardship analysis and comprehensive management of complex cases. Transitional Duty: Collect Work Status Notice(s) from clinics and associates and provide updates to managers, HR, and third-party Examiners regarding restrictions and status changes. Coordinate return-to-work planning and Transitional Duty discussions with onsite manager and HR. Monitor implemented transitional duty assignments for effectiveness. Other duties as assigned by manager. RELATIONSHIPS Internal: Region HR Business Leaders Area HRD Support Office HR Legal Risk Management Safety Frontline Leaders Managers and Associates External: Third Party Vendors and HR Managed Services providers WORK ENVIRONMENT Remote: This role is fully remote, and the associate is expected to perform assigned responsibilities from a home-based environment. MINIMUM QUALIFICATIONS 2 years of experience in human resources or leave administration. Knowledge of leave administration requirements and applicable federal and state employment laws, including the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), and Workers' Compensation regulations. Strong customer service, organizational and analytical skills; demonstrate effective time management, computer, and decision-making skills; and be able to successfully work independently. Excellent verbal and written communication. EDUCATION Bachelor’s degree in human resources, or equivalent work experience. PREFERRED QUALIFICATIONS Certified Leave Management Specialist (CLMS) certification. Workday and absence management system experience. Call center experience. This role will also receive annual incentive plan bonus. Benefits Health insurance Pre-tax spending accounts Retirement benefits Paid time off Short-term and long-term disability Employee stock purchase plan Life insurance To review available benefits: Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $60,000 - $95,000 ***EOE– Race/Color/Religion/Sex/SexualOrientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status*** Puede ver este sitio de empleo y aplicación en español utilizando la configuración de su navegador o teléfono móvil. US Foods is one of America’s great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit to learn more. US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here. US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law. Know Your Rights Pay Transparency policy statement is available here US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at View phone number on click.appcast.io. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days. #J-18808-Ljbffr