Asset Coordinator

Coordinator, Asset

The Asset Coordinator is responsible for managing the end-to-end scheduling, coordination, and execution of compactor and waste equipment installations. Reporting to the Asset Manager, this role serves as the central point of contact between sales, customers, vendors, and field technicians to ensure timely, safe, and cost-effective installations.

Essential Duties & Key Responsibilities

• Coordinate and schedule installations of compactors, balers, and related waste equipment.
• Serve as the liaison between sales teams, customers, contractors, and service technicians.
• Review contracts and installation requirements to ensure accuracy and feasibility.
• Manage project timelines from order approval through installation completion.
• Arrange site inspections and confirm site readiness (e.g., electrical, concrete pads, space requirements, etc.).
• Procure necessary permits, equipment, and third-party services (e.g., rigging, electrical, hauling).
• Track and communicate installation status updates to internal and external stakeholders.
• Resolve scheduling conflicts and installation issues in a timely manner.
• Ensure compliance with safety standards, company policies, and local regulations.
• Maintain accurate records in CRM/ERP systems, including installation documentation and customer details.
• Coordinate post-installation follow-ups, including customer satisfaction and service handoff.
• Ability to travel and/or work onsite up to 25% on an annual basis.
• Perform other duties as assigned or apparent.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Experience & Qualifications:

• High school diploma required.
• Bachelor's degree in a relevant discipline preferred.
• 3-5+ years of experience in project coordination, logistics, or equipment installation in the waste industry.
• Proficiency in Microsoft Office Suite and CRM/ERP systems (e.g., Salesforce).
• Proven experience working with field service teams and contractors to read and interpret site plans, contracts, and technical specifications.
• Working knowledge of compactor/baler equipment and installation requirements.
• Familiarity with permitting processes and safety regulations (e.g., OSHA, local codes).
• Strong verbal and written communication skills, with the ability to speak effectively with both employees of the organization and external customers.
• Ability to work cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving, and results.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong critical thinking skills and the ability to demonstrate active listening to understand customer needs.
• A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.
• Travel and/or onsite work will be up to 25% on an annual basis.

Physical Demands and Working Environment

• While performing the duties of this job in both a home and office setting, the employee is regularly required to work on a computer for extended periods of time.
• Frequent use of a computer requires fine motor skills and hand-eye coordination.
• Ability to sit for extended periods while working from home, in the office, or a designated workspace.
• Ability to perform tasks that require sustained attention and focus.
• Occasional lifting of materials up to 25 pounds.
• Travel to attend team meetings and company events may be required.
• To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.
• When working onsite, the employee will collaborate with colleagues in a typical office environment, which may require navigating office spaces, attending in-person meetings, and using shared office equipment.
• A quiet, distraction-free workspace is required for maintaining productivity.
• Collaboration with team members may occur through both virtual meetings and on-site interactions.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company's ESG objectives.

• Environment: Contribute, measurably, to Rubicon's carbon reduction goal and circular economy efforts
• Social: Support Rubicon's efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon's commitment to best-in-class governance practices

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.