AV/IT Systems Consultant @ South San Francisco, CA (Hybrid)

Momento USA is a global technology consulting, talent acquisition, and creative development firm that addresses clients' most pressing needs and challenges. We are currently looking for a AV/IT Systems Consultant.

Role: AV/IT Systems Consultant

Location: South San Francisco, CA (Hybrid)

Engagement Length: 6+ Months

Key Responsibilities :

Design & Standards Partnership

- Represent IT's technical requirements in design discussions with Facilities, the architect, the general contractor, and the retained AV/acoustical design consultant for multiple initiatives.

- Ensure every conference room, the Board Room, and the All-Hands Room are designed to Twist's existing platform standard: Zoom software + Neat hardware/software , with Google Calendar-based scheduling and one-touch join .

- Review AV/IT infrastructure designs (network drops, PoE, cable pathways, rack elevations, display/camera/microphone placement) for alignment with IT network and security standards.

- Work with the design firm's acoustical team to ensure sound isolation, sound masking, and room treatment recommendations are practically integrated without compromising AV performance.

Project Management

- Act as IT's project manager and point of contact for AV/conferencing scope from design through commissioning and handoff.

- Own AV-specific timelines, budgets, punch lists, and risk/issue logs; escalate to IT leadership as needed.

- Coordinate procurement and staging of Zoom Rooms hardware (Neat Bar, Neat Board, Neat Pad, or successor models), maintaining consistent room kits/templates across sites.

- Sequence room-readiness activities against Facilities/construction milestones (power, network drops, ceiling/wall work) to avoid schedule slippage.

Vendor & Stakeholder Coordination

- Serve as the day-to-day liaison between IT and the retained AV/acoustical design firm throughout the buildout, ensuring deliverables meet IT's functional and security requirements.

- Coordinate directly with Avidex to ensure design documentation, as-built drawings, network diagrams, and credentials/access are handed off cleanly for a smooth transition into their ongoing support scope, including any needed training.

- Support Facilities and the general contractor on AV-related construction coordination (low-voltage rough-in, cabling, power) at both 681 and Carlsbad.

- Coordinate with Twist's internal Google Workspace/Calendar admin and Zoom admin to ensure calendar resources and room scheduling are correctly provisioned for every new room.

Technical/AV Systems Expertise

- Bring deep, hands-on knowledge of Zoom Rooms and Neat hardware/software , including provisioning, one-touch join, and Google Calendar resource integration.

- Advise on standardized room templates by type/size (huddle, standard conference room, Board Room, All Hands Room) to keep configurations consistent across 681 and Carlsbad.

- Partner with IT Infrastructure on network readiness for AV endpoints (VLAN/segmentation, QoS, PoE budgets, wireless coverage for control systems).

- Lead or participate in acceptance testing/commissioning of each room prior to occupancy - validating audio, video, control, and calendar integration.

Documentation & Handoff

- Maintain a master room inventory/tracker (room name, hardware, network configuration, calendar resource, commissioning status) across projects.

- Ensure complete as-built documentation, warranty information, and training materials are delivered to Avidex and IT before go-live.

- Capture standards and lessons learned to streamline future site buildouts.

Required Qualifications

- 5+ years of experience in enterprise AV systems design, project management, or AV/IT consulting, ideally supporting corporate conferencing environments (Board Rooms, All Hands/town hall spaces, standard conference rooms).

- Direct, hands-on experience with Zoom Rooms and Neat hardware/software in an enterprise environment.

- Experience with Google Calendar/Google Workspace resource scheduling integration for conference room systems.

- Demonstrated experience managing AV scope within a larger office buildout or construction project, coordinating across Facilities, general contractors, and AV/acoustical design consultants.

- Working knowledge of core networking concepts relevant to AV (VLANs, QoS, PoE, basic troubleshooting) sufficient to partner effectively with IT Infrastructure and Security.

- Strong independent project management skills - able to run timelines, budgets, and multiple stakeholders across concurrent sites.

- Excellent written and verbal communication; comfortable presenting to and coordinating across IT, Facilities, executives, and external vendors.

Preferred Qualifications

- AVIXA certification(s) - CTS, CTS-D, or CTS-I.

- Neat and/or Zoom vendor certification(s).

- Working familiarity with acoustical design concepts (STC ratings, sound masking) sufficient to collaborate effectively with an acoustical consultant.

- Prior experience supporting a life sciences, biotech, or other security-conscious/regulated industry.

- Experience standardizing AV room templates across more than one corporate site.

- Experience with AV managed-services transition/handoff processes (e.g., transitioning a project to a support vendor like Avidex).

Thanks,

Samuel Brown

Momento USA | Exceeding Customer Expectations

440 Benigno Blvd, Unit#A 2nd Floor. Bellmawr, NJ 08031

Interstate Business Park

Tel : Direct: 856-452-8436/856-456-1805 Extn 1020

Email: View email address on us.fitly.work Web:

Note: Momento USA is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.