Executive Associate

General Summary

GTI Energy is hiring an Executive Associate to join our team and provide administrative support to our operating functions. The ideal candidate will have excellent communication and organizational skills, diligence, and the ability to multitask effectively in a fast-paced environment.

Why GTI Energy?

GTI Energy embraces the power of innovation and collaboration to solve consequential energy challenges. By demonstrating continuous improvements in technology and solutions that lower the emissions and costs of energy, we will shape energy systems that decarbonize economies, protect our environment, and benefit the people they serve. We do this by putting people at the center of everything we do. We support and uplift people, ensuring they have the resources and confidence needed to live as their authentic selves and reach their full potential.

Being part of the GTI Energy team means being surrounded by people that are passionate and purpose driven, empowered to continuously learn, ask hard questions, and leverage their knowledge and experience to drive toward a greater purpose.

We offer generous benefits, competitive salaries, opportunities for professional growth and career advancement. We prioritize and maintain a respectful culture, and we ensure reasonable accommodation is made to enable individuals with disabilities to perform the essential functions of their role.

Work Location

The position will be based in the Chicagoland area at the GTI Energy Headquarters. We offer a hybrid/core work week, where employees are remote Mondays and Fridays, and required to be on-site Tuesday through Thursday.

Primary Responsibilities

• Manage calendars, schedule appointments, meetings, and travel arrangements.
• Respond to emails and other correspondence in a timely manner.
• Prepare and draft correspondence, reports, and presentations.
• Manage files, records, and data entry.
• Assist with budget tracking and invoicing.
• Creates and maintains database(s), spreadsheet files, and other records.
• Serve as department Learning and Safety Training Coordinator.
• Initiate and track purchase requisitions.
• Coordinate and track work authorization agreements.
• Initiate and track subconsultant agreements.
• Assist with platform management (e.g., Cvent, Cornerstone, etc.).
• Perform other duties as assigned.

Required Knowledge, Skills, Abilities, and Other Characteristics

• Solid knowledge of MS Office applications; high level familiarity with Excel desired.
• Strong planning and detailed follow up ability.
• Excellent verbal and written communication skills.
• Ability to make sound decisions with little supervision.
• Ability to find creative solutions to problems.

Education and Experience

• Bachelor's degree or equivalent experience
• Minimum of 1 year of experience in an office setting
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication skills, both written and verbal
• Strong organizational skills and diligence
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and ability to maintain confidentiality.
• Positive attitude and willingness to learn.

Pay Transparency

The salary range for this position is $50,000 - $70,000 USD annually. This salary range is GTI Energy’s good faith estimate, and the actual salary may vary based on a number of factors including, but not limited to, GTI Energy’s business or organizational needs and an individual’s relevant experience, education, qualifications, certifications, skills, seniority, geographic location, and/or performance. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus. The range listed is just one component of GTI Energy’s total compensation package for employees. Other rewards may include annual bonuses, paid time off, and region-specific benefits.

EEO Statement

GTI Energy is committed to developing a barrier-free recruitment process and work environment. If you require any accommodation, please e-mail us at View email address on click.appcast.io and we’ll work with you to meet your accessibility needs. You must have legal authorization to work for GTI Energy on your date of hire with no further action required by GTI Energy. We are an Equal Employment Opportunity employer and give consideration to qualified applicants without regard to race, color, age, religion, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, or genetic information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


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For further information, please review the Know Your Rights notice from the Department of Labor.