Administrative Assistant Intermediate

Department Contact: Jose Loera, View phone number on click.appcast.io, View email address on click.appcast.io

Internal or External Search: External - Open to all applicants

Advertising Summary: Join our team! Provide administrative support through communication, scheduling, requisitions, data management, reporting, and reconciliations. Coordinate meetings and events while serving as a liaison and supporting daily operations.

Position Details

Position Title: Administrative Assistant Intermediate

College/Division: Facilities and Services

Department: 500764-FS PROJECT DESIGN

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status : Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Compose and edit communications, Schedule, analyze, forecast and submit requisitions, Schedule and coordinate meetings, events, interviews, and appointments, Coordinate and perform support, Reconcile, establish and maintain digital data; EXAMPLE:

Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed; Requisitions supplies, printing, maintenance, and other services. Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements. Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. Reconciliations; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to routine written inquiries; Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience: High School diploma + 3 years of relevant experience or an Associate's

Degree + 1 year of relevant experience.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.