Sunday School Administrative Assistant / System Analyst

Job Description

Job Description

Sunday School Administrative Assistant / System Analyst

Location: ADAMS Sterling Headquarters
Department: Sunday School
Position Type: Part-Time (Hybrid)
Reports To: Sunday School Principal

Help Support Excellence in Islamic Education

The All Dulles Area Muslim Society (ADAMS) is seeking a highly organized, detail-oriented, and service-focused professional to serve as our Sunday School Administrative Assistant / System Analyst . This role is essential to the successful operation of the Sunday School program by supporting student registration, maintaining records, assisting teachers and parents, and ensuring smooth day-to-day administrative operations.

This is an excellent opportunity for someone who enjoys working with technology, administration, and community engagement while supporting the educational development of Muslim youth.

Position Summary

Under the supervision of the Sunday School Principal, the Administrative Assistant/System Analyst manages student registration processes, maintains school records, supports teachers and families, and serves as a key administrative resource for the Sunday School program. This role requires strong organizational skills, technical aptitude, and a commitment to providing excellent customer service to students, parents, and staff.

Key ResponsibilitiesStudent Registration & System Management

• Assist parents with student registration and enrollment processes.

• Monitor and maintain student information within the Student Management System (SMS).

• Troubleshoot registration issues and provide timely resolutions.

• Ensure student records remain accurate, complete, and up to date.

• Maintain confidentiality of all student and staff information.

Administrative Support

• Provide administrative and clerical support to the Principal and teaching staff.

• Prepare reports, budget summaries, and other system-generated documentation as needed.

• Attend staff meetings and record meeting minutes.

• Assist with document preparation, proofreading, data entry, and record management.

Parent & Community Support

• Serve as a primary point of contact for parents and guardians.

• Communicate school announcements, updates, and important information.

• Respond to inquiries via phone, email, and other communication channels.

• Deliver exceptional customer service while maintaining professionalism and confidentiality.

Technology & Systems Support

• Utilize school management systems and databases to support daily operations.

• Generate reports and analyze information to support school administration.

• Learn and adapt to new software platforms as needed.

• Support process improvements that enhance operational efficiency.

Professionalism & Compliance

• Demonstrate ethical and professional behavior in all interactions.

• Follow ADAMS policies, procedures, and organizational standards.

• Support a positive, collaborative, and mission-driven work environment.

QualificationsRequired

• Strong English communication skills (written and verbal).

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong organizational, administrative, and clerical skills.

• Excellent interpersonal skills with the ability to work effectively with diverse populations.

• Strong problem-solving abilities and attention to detail.

• Ability to follow direction and work independently.

• Ability to learn and adapt to new software and technology platforms.

• General knowledge of Islamic teachings, including the Qur'an and Sunnah.

Preferred

• Experience with Salesforce or similar database/CRM systems.

• Experience working in educational, nonprofit, faith-based, or community organizations.

• Bachelor's degree in Information Technology, Business Administration, Education, or a related field.

• Experience with student information systems, registration platforms, or database management.

Why Join ADAMS?

• Support one of the region's largest and most active Islamic educational programs.

• Play a key role in helping students, parents, and teachers succeed.

• Gain experience in educational administration and technology systems.

• Work alongside a dedicated team committed to serving the Muslim community.

• Make a meaningful impact through service, education, and community engagement.

Schedule & Work Environment

Part-Time Hybrid Position

• In-person during Sunday School sessions at ADAMS Sterling Headquarters.

• Remote work available when school is not in session.

• Up to 10 hours per week .