Assistant Finance Director

Deputy Clerk

Under general direction from the Finance Director, prepares the County's Annual Comprehensive Financial Report (ACFR) and directly oversees the accomplishment of Clerk Finance, Budget, and Payroll in the Finance Department. Performs highly responsible and complex duties in the preparation and maintenance of accounting records for the Board of County Commissioners (BOCC). Performs the duties of the Finance Director in their absence.

Responsibilities include:

• Preparing the Annual Comprehensive Financial Report (ACFR) for the County in conjunction with the Financial Reporting Specialist.
• Coordinating with the Financial Reporting Specialist in providing assistance to the external Auditors.
• Planning, organizing, assigning, scheduling, coordinating, and reviewing the work of Clerk Finance, Budget, and Payroll staff.
• Making decisions, answering questions, and providing technical assistance to staff about assigned work.
• Conducting periodic meetings to train staff and disseminate and explain new and/or changed laws and regulations and accounting guidelines, standards, policies, and procedures.
• Training and coaching staff to accomplish their work responsibilities. Preparing and conducting periodic performance appraisals. Identifying and recommending, with justification, formal and/or informal training requirements.
• Formulating, recommending for approval, and ensuring implementation of approved accounting policies and procedures. Working closely with BOCC Departments to establish and maintain efficient workflows.
• Performing various duties relating to the preparation and maintenance of the BOCC's accounting records, including preparation of adjusting journal entries, analyzing accounts, and preparing periodic financial statements.
• Initiating wire transfers for the BOCC's operating accounts as needed. Giving secondary approval on all wire transfers initiated by the Finance Director.
• Assisting the Finance Director in closing the books and records for the BOCC at fiscal year end and Banner security maintenance.
• Assisting the Finance Director in investment and banking management.
• Preparing and maintaining procedure manuals for the Finance Department.
• Performing other duties to assist the Finance department and organization as assigned.

The qualification guidelines generally described in the knowledge, skills, and abilities portion of this job description are required to enter the job to successfully perform the assigned duties. Any combination of education, direct experience, and training that amounts to eight years and would provide the required knowledge and skills will be considered.

Required:

• Bachelor's Degree from an accredited four-year college or university with a major in Accounting, Finance, Business Administration, or a related field or a minimum of four years of directly related experience.
• Licensed as a CPA in the State of Florida or another state with reciprocity or currently pursuing a license.
• Must possess the ability to be bonded.
• Three years in a supervisory role; supervision of accounting or professional finance staff.

Preferred:

• Master's Degree from an accredited four-year college or university with a major in Accounting, Finance, Business Administration.
• Current Certified Government Finance Officer (CGFO).
• Four years in a governmental accounting position.
• Previous experience overseeing budget for an organization.
• Previous experience overseeing a payroll team.

Knowledge of:

• Generally Accepted Accounting Principles (GAAP);
• Governmental Accounting, Auditing, and Financial Reporting (GAAFAR), and related OMB circulars;
• State financial reporting requirements and budgeting practices;
• Budget administration practices;
• Alternative financing and debt management practices;
• Fund accounting, internal and external auditing, and revenue management;
• Theories of management;
• Principles of employee supervision and evaluation

Skill and ability to:

• Interpret technical and complex data;
• Formulate, analyze, and present financial reports in a clear, accurate, and detailed manner;
• Select, train, supervise, evaluate, and discipline employees;
• Communicate effectively, both orally and in writing;
• Establish and maintain effective working relationships with staff, management, member agencies, consultants, auditors, vendors, the general public, and others encountered during the course of work;
• Use word processing, spreadsheet, graphics, database, network systems, and computerized accounting software

Managing People:

This position supervises the accounts receivable, grants/contracts, and payroll staff. In the absence of the Finance Director, directly responsible for all personnel in the Finance Department. Within budgeted parameters and in conformance with the Clerk's personnel policies and procedures, recommends to the Finance Director personnel actions affecting all direct reports in the areas of compensation, hiring, transfers, promotions, demotions, and terminations.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position, with or without reasonable accommodation. While performing the duties of this job, the Deputy Clerk is regularly required to sit, stand, and walk; use hands and fingers to handle or operate objects, tools, or controls; and communicate verbally and audibly. The employee frequently reaches with hands and arms and may be required to climb, balance, stoop, kneel, crouch, or bend. The employee must be able to lift and/or move items weighing up to 25 pounds. Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus.