Association Manager

Position Title Association Manager Reports to Director of Association Management About the Company Parthenon Management Group is an association management company offering management services to professional and trade associations. We offer strategic guidance and bring creative solutions with a vision for the future. Position Overview The Association Manager supports PMG’s goals, values, and philosophy by exhibiting behaviors such as excellence, quality service, commitment, and accountability. As a member of the PMG team, satisfactory performance includes demonstrating communication, teamwork, and job knowledge. The position performs high‑level administrative and management duties necessary to provide association management services to professional societies managed by Parthenon Management Group. The Association Manager is the primary leadership for the societies, overseeing administration, annual meetings, programs, and strategic plans. Other key duties include financial oversight, fundraising efforts, community outreach, problem-solving, and strategy to ensure the organization’s long and short‑term goals are met. Primary Duties and Responsibilities Governance – work with the Board of Directors and Committees to fulfill the organization’s mission. Lead and guide the society in support of the mission and strategic plan. Communicate effectively with the Board, providing timely and accurate information to enable informed decisions. Strategic planning, implementation, and reporting. Organize Board and committee meetings; prepare minutes and summaries of action items. Follow up with officers and board members on action items, providing assistance as needed. Monitor progress and hold members accountable for results. Maintain a tracking and reporting system documenting work plans, actions, and accomplishments; provide timely reports of activities. Financial Performance and Viability Ensure fiscal integrity of the society, submitting a proposed annual budget and monthly financial statements to the board. Manage finances within the approved budget, maximizing resources and maintaining a positive financial position. Assist with fundraising and develop resources to support the society’s mission. Reconcile monthly cash flow and stay abreast of financial trends and needs. Organization Mission and Strategy Implement programs that carry out the organization’s mission. Strategic planning to enable the society to fulfill its mission. Enhance the society’s image by collaborating with other professional organizations when possible. Annual Meeting Oversight Work with the Meetings Department to ensure timely completion of all logistics. Collaborate with the Program Committee and PMG Meeting Content Department to develop the scientific program. Ensure the vision and policies of the society are enforced throughout the planning process. Review Annual Meeting and other meeting budgets, obtain board approval, and coordinate with the assigned Meeting Manager to maintain budgetary restrictions. Assist with other meeting‑related activities as outlined in the annual task list. Additional Duties Support CEO, Senior Association Leaders, and Directors of Association Management with special projects. Assist in training and mentoring new staff. Cultivate a positive workplace culture. Lead and/or participate in strategic plan focus groups. Perform other tasks as assigned. Supervisory Responsibility Provide assistance and training to Association Coordinators and other staff. Supervise assigned Association Coordinators. Work Environment The position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. The individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35–40 pounds, standing, and walking extensively throughout the day. Benefits Medical, Vision, and Dental insurance Disability insurance 401(k) 2 Personal Days, 8 Paid Holidays, PTO Days 6 weeks parental leave Employee Development One paid Give Back Day to volunteer at a chosen cause on PMG’s dime Flexible work schedules, including work‑from‑home plans, paid volunteer days, profit sharing, and more. Commitment to diversity, equity, and inclusion, fostering an inclusive workplace. Requirements Bachelor’s Degree from a four‑year university or equivalent experience. High integrity leadership. Budget management skills, including preparation, analysis, decision‑making, and reporting. Strong organizational abilities: planning, delegating, program development, and task facilitation. Ability to convey a vision of the organization’s strategic future to staff, board, volunteers, and donors. Knowledge of fundraising strategies and donor relations unique to the nonprofit sector. Skills to collaborate with and motivate board members and other volunteers. Strong written and oral communication skills. Demonstrated ability to oversee, train, and collaborate with staff. Detail‑oriented with excellent organizational skills. Travel required. Mastery of Microsoft Office Suite, specifically Word and Excel. #J-18808-Ljbffr