Corporate Fleet Manager

Location: South Jordan, UT (Corporate Office) Department: Fleet Operations Reports to: Chief Operating Officer Employment Type: Full-time, exempt Travel: Regular travel to all Elevate operating locations and shops, including overnight travel About Elevate Recycling and Disposal Services Elevate Recycling and Disposal Services is a growth-oriented waste collection and disposal platform building scale through acquisition. We bring acquired companies onto a common operating standard while continuing to expand our base business. As our fleet grows across more locations, we need a hands-on fleet leader who can keep trucks safe, compliant, and on the road while setting one maintenance standard company-wide. Position Summary The Corporate Fleet Manager is responsible for the safety, reliability, compliance, and cost-effectiveness of Elevate's entire fleet of collection trucks, roll-off and service vehicles, trailers, container-handling equipment, and support vehicles across all operating locations. This role sets fleet standards and maintenance programs company-wide, oversees maintenance shops and technicians at each location, and leads fleet capital planning, including vehicle specification, acquisition, replacement, and disposal. The Corporate Fleet Manager ensures the fleet meets all DOT and state regulatory requirements, manages fleet technology such as diagnostics, telematics, and camera systems, and controls maintenance, parts, and fuel costs. Working closely with Operations, Safety, and Finance, the Corporate Fleet Manager keeps trucks on the road, protects drivers and technicians, and ensures fleet decisions support Elevate's service commitments and earnings. Key Responsibilities Fleet Maintenance Programs Establish and enforce effective company-wide preventive maintenance (PM) standards and schedules for all trucks, trailers, and equipment. Oversee daily maintenance and repair operations at each location so that front-line trucks are available for scheduled routes, and work with Operations to plan spare coverage and minimize service disruptions. Diagnose recurring and major repair issues, decide between repair, rebuild, and replacement, and manage large repairs such as engines, transmissions, and body replacements to completion. Standardize work orders, repair documentation, and maintenance records across all shops in a fleet maintenance management system. Manage warranty claims, recalls, and vendor or dealer repairs to recover costs and reduce downtime. Establish and oversee the process to hire, train, and develop maintenance leadership, technicians, and shop leads across Elevate's locations, including setting staffing levels to match fleet size and workload. Assign and balance technician coverage between locations and coordinate traveling or mobile service support where a location lacks in-house capacity. Ensure each shop and service truck is properly equipped with tools, diagnostic equipment, hydraulic hose and repair capability, and other resources needed to repair the fleet safely and efficiently. Set performance expectations, conduct evaluations, and support technician skill development and certifications. Regulatory Compliance & Safety Ensure the fleet complies with FMCSA/DOT and state requirements, including annual DOT inspections, driver vehicle inspection report (DVIR) follow-up, out-of-service defect repairs, and maintenance record retention. Manage vehicle registrations, permits, IRP and IFTA fuel tax reporting, and emissions requirements across all states where Elevate operates, including automating mileage and fuel data collection where possible. Maintain shop safety programs in coordination with the Safety department, including lockout/tagout (LOTO), equipment guarding, lifting, hazardous materials handling, and OSHA requirements. Identify and promptly correct vehicle safety issues, including equipment weight, balance, lighting, braking, and visibility concerns, and support accident and incident investigations involving fleet equipment. Fleet Capital Planning & Asset Management Maintain a complete fleet asset inventory with age, mileage/hours, condition, and lifetime cost for every vehicle and major piece of equipment. Develop and update a multi-year fleet replacement plan and annual capital budget recommendations in coordination with the COO and CFO. Write specifications for new and used trucks, bodies, trailers, and service vehicles; obtain bids or quotes; and manage acquisitions, upfitting, and in-service setup. Manage disposal and remarketing of retired vehicles and equipment to maximize recovery value. Review fleet needs and repair requests from each location and prioritize them by safety, service impact, and return on investment. Manage diagnostic tools and software (such as JPRO) across all shops, including interface upgrades and annual license renewals. Evaluate, implement, and manage telematics and camera systems that support safety, driver coaching, fuel management, maintenance alerts, and IFTA mileage reporting. Use fleet data to monitor vehicle health, idle time, fuel consumption, and fault codes and to drive maintenance and operating decisions. Cost Control, Parts & Vendors Develop and manage the annual fleet maintenance operating budget, including labor, parts, tires, outside repairs, and fuel. Track and reduce maintenance cost per mile and per engine hour by vehicle type and location. Manage parts and tire inventories, purchasing practices, and vendor relationships; negotiate pricing and service agreements with dealers, parts suppliers, and outside repair shops. Approve and control major repair spending and maintain consistent purchasing and approval processes across locations. Reporting Provide regular fleet updates to the Chief Operating Officer, including fleet availability and downtime, PM compliance, major repairs, downtime and road call root cause reporting, compliance status, capital needs, and budget performance. Establish priority-based improvement needs for all Elevate locations and manage the planning and implementation of corrective actions. Maintain accurate records of maintenance history, inspections, registrations, IFTA filings, warranty claims, and fleet costs by vehicle and location. Required Qualifications Associate's or bachelor's degree in fleet management, diesel technology, business, or a related field, or an equivalent combination of education and experience. 5+ years of heavy-duty fleet maintenance experience, including at least 3 years in a supervisory or fleet management role. Hands-on experience with heavy-duty diesel trucks and refuse equipment, such as side loaders, roll-off trucks, front loaders, and hydraulic systems. Strong working knowledge of FMCSA/DOT regulations, annual inspection requirements, IFTA/IRP, and shop safety and OSHA requirements. Ability to manage multiple shops and technicians across separate locations and to set consistent standards company-wide. Strong budgeting, cost analysis, and capital planning skills, including lifecycle cost and repair-versus-replace analysis. Experience with fleet maintenance management software, diagnostic tools, and telematics and camera systems. Strong leadership, communication, and problem-solving skills, with the ability to make sound decisions under time pressure. Proficient with Microsoft Office/Excel. Willingness and ability to travel regularly to all Elevate operating locations and shops, including overnight travel. Availability outside standard business hours, including evenings, weekends, and on-call response for breakdowns and urgent fleet issues. Ability to work in shop and field environments, including around heavy equipment, noise, and varying weather conditions. Valid driver's license and acceptable driving record. Preferred Qualifications Industry background in waste/recycling, construction, municipal, or another heavy-truck, route-based industry. ASE certifications and/or experience as a heavy-duty diesel technician. Class A or B Commercial Driver's License (CDL), or the ability to obtain one. Performance Expectations & Success Metrics Fleet availability — percentage of front-line trucks available for scheduled routes each day, by location. PM compliance — percentage of preventive maintenance services completed on schedule. Maintenance cost per mile/hour — maintenance and repair cost per mile and per engine hour, by vehicle type and location, against budget. Unplanned downtime & road calls — number of in-service breakdowns, road calls, and repeat repairs. DOT inspection results — roadside and annual inspection results, including vehicle out-of-service rate. Budget performance — fleet operating and capital spending against approved budgets. Compliance & deadlines — no missed annual inspections, registrations, permits, IFTA/IRP filings, or license renewals. Shop safety — technician injuries and shop safety incidents, and compliance with LOTO and shop safety programs. Reporting cadence — timely, accurate fleet reporting to the Chief Operating Officer. Specific annual targets (for example, fleet availability, PM compliance, and cost per mile) will be set with the Chief Operating Officer once finalized. Working Relationships Internal partners: Operations, location managers, Dispatch/Routing, Safety, Finance/Accounting, and maintenance technicians. External contacts: truck and equipment dealers, parts and tire suppliers, outside repair shops, telematics and software vendors, and DOT and state regulatory agencies. Base salary: To be determined. Benefits package including health, dental, and vision coverage, retirement, and paid time off. Elevate Recycling and Disposal Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr