Administrative Assistant III

Administrative Assistant

The Administrative Assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication. They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.

Key Responsibilities

• Management, Support and Data Entry
  • Inputting and updating data
  • Verification and correction of data
  • Managing incoming and outgoing mail and deliveries.
  • Organizing and maintaining data.
  • Ensuring data security and confidentiality.
  • Coordinating office procedures and ensuring their efficient execution.
  • Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
  • Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
  • Organizing and managing both digital and physical files, ensuring easy access and retrieval.
  • Assisting with the creation of reports and summaries from the entered data.
  • Updating and maintaining existing data within databases and records.
• Scheduling & Coordination
  • Scheduling appointments and maintaining calendars for managers and employees.
  • Coordinating meetings, conferences, and events.
  • Making travel arrangements and managing expense reports.
  • Booking conference calls, rooms, and other necessary resources.
• Communication & Documentation
  • Drafting and distributing email, correspondence, memos, letters, and forms.
  • Preparing and editing reports and presentations.
  • Taking accurate meeting minutes.
  • Maintaining and updating databases and contact lists.
  • Handling sensitive information in a confidential manner.
• Other Duties
  • Assisting with employee record keeping.
  • Aiding other departments with basic accounting tasks if needed.
  • Assisting with special projects and conducting research as requested.
  • Contributing to team effort by accomplishing related results as needed.

Required Skills and Qualifications

• Proven administrative or assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with SAP/ S4 Hana.
• Excellent written and verbal communication skills.

Education/Experience: High school diploma or equivalent required, degree preferred but not required

Work Schedule: Monday-Friday, 6:00am-3:30pm | 40 hours/week Pay Range: $30.00 - $35.00/HR. (DOE)

Benefits:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Healthcare Group Medical Coverage & Healthcare for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

About Cenergy International Services

Cenergy International Services is a woman‐owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.