Subcontracts Administrator

MIT Lincoln Laboratory is a federally funded research and development center (FFRDC) chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development as well as rapid system prototyping and demonstration. These efforts are aligned within key mission areas, including air and missile defense; space control; homeland protection and tactical systems; biological-chemical defense; communication and information technology; intelligence, surveillance and reconnaissance systems and technology; and advanced electronics technology. The Laboratory works with government and industry to transition new concepts, technology and prototypes into future system development and deployment.

Position Description

The Contracting Services Department is seeking a Subcontracts Administrator with a minimum of three (3) years of experience in contracts, subcontracts, procurement, supply chain, or related acquisition functions. The successful candidate will support the procurement and administration of professional services, architectural and engineering (A&E) services, construction-related services, and other facility-related acquisitions in support of MIT Lincoln Laboratory's Facilities Services Department, Capital Projects Office, and Facilities Modernization Plan (FMP) initiatives.

The ideal candidate will possess experience with sourcing, market research, solicitation development, proposal evaluation, price and cost analysis, negotiations, subcontract administration, and documentation of procurement actions. Experience supporting design, engineering, construction, facilities, or capital improvement projects is highly desirable.

The candidate will work closely with internal stakeholders, project managers, technical staff, consultants, contractors, and vendors to support project objectives and resolve procurement-related issues. The successful candidate should demonstrate strong customer service, sound business judgment, attention to detail, and the ability to build positive working relationships in a collaborative environment.

Primary Responsibilities

• Support the planning, solicitation, evaluation, award, administration of subcontracts
• Assist with procurement activities for architectural, engineering, construction, facilities maintenance, and other professional services.
• Conduct market research and support sourcing strategies.
• Prepare solicitation packages including Requests for Proposal (RFPs), Requests for Quotation (RFQs), Invitations for Bid (IFBs), and Requests for Information (RFIs).
• Analyze proposals and quotations, perform price analysis, and document procurement decisions.
• Negotiate pricing, delivery schedules, and subcontract terms and conditions.
• Prepare correspondence and documentation required to obtain internal approvals and maintain acquisition files in compliance with MIT Lincoln Laboratory's approved purchasing system.
• Coordinate with project managers and internal customers to ensure procurement activities align with project schedules and objectives.
• Support subcontract change orders
• Maintain effective working relationships with suppliers, consultants, contractors, and internal stakeholders.
• Participate in special projects and other duties as assigned.

Minimum Qualifications

• Bachelor's degree, or equivalent combination of education and experience.
• Minimum of three (3) years of experience in contracts, subcontracts, procurement, supply chain, or related acquisition functions.
• FAR and DFARS knowledge
• Strong analytical, organizational, and problem-solving skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to communicate effectively in both written and oral form within a cross-functional professional environment.
• Ability to obtain and maintain a government (DoD) security clearance.

Preferred Qualifications

• Experience supporting facilities, construction, architectural and engineering (A&E), capital projects, or related procurement activities.
• Familiarity with construction delivery methods such as Design-Bid-Build (DBB), Design-Build (DB), or Construction Manager at Risk (CMAR).
• SAP procurement experience and familiarity with electronic procurement and purchase order systems.
• Government contracting experience.
• Professional certifications such as NCMA, DAU, CPSM, CPPB, NIGP, APICS, or similar.
• Experience supporting the lifecycle of facility or construction projects from planning through closeout.

THIS CAN BE REMOTE BUT THE CANDIDATE NEEDS TO BE WITHIN 100 MILES OF THE LAB.

Hiring Range: $80,100 - $106,100

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• ... and much more!

Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks.

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 43095

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