Athletics/Arts/Activities Administrative Assistant

Athletics/Arts/Activities Administrative Assistant

Chaska High School is seeking a friendly, organized, and service-oriented administrative assistant to support our athletics, arts, and activities office. This role ensures smooth daily operations by providing essential clerical and financial support, coordinating program schedules and events, and assisting students, staff, and the community.

Key responsibilities include:

• Assisting in program development by helping manage schedules, events, and data collection.
• Maintaining accurate financial records, processing payments, and managing registrations and deposits.
• Providing clerical support: answering phones, greeting visitors, managing communications, and updating online systems.
• Coordinating facilities scheduling and transportation for student events and competitions.
• Tracking eligibility records, coordinating student awards, and supporting staff with documentation and events.
• Helping manage daily office operations and assisting in training and supporting office staff.

Qualifications:

• High school diploma or equivalent (associate's degree in a related field preferred).
• Previous administrative assistant experience (experience in a school setting is desirable).
• Positive, welcoming personality with excellent organizational and problem-solving skills.
• Strong attention to detail; able to manage multiple tasks and meet deadlines.
• Ability to maintain confidentiality and communicate effectively with diverse groups.
• Proficiency in Microsoft Office Suite and Google Workspace; ability to quickly learn new software.
• Knowledge of office procedures and standard office equipment.

Why join us? Be part of a team dedicated to providing high-quality, innovative education where every learner is valued and respected.