Oncology Data Specialist

Oncology Data Specialist

The Oncology Data Specialist is responsible for accurately reporting detailed information from the electronic medical record into the registry software system. Will ensure compliance with State, national and client specific data reporting. Performance of case finding, follow-up, cancer conferences/tumor board, and reporting may be other job duties.

Essential Job Functions

• Perform daily abstraction of cancer cases into the cancer registry database.
• Responsible for running and resolving EDIT's prior to submission of cases to the State Central Registry and NCDB.
• Utilize CoC and State Cancer Registry data standards and coding instructions to determine all reportable cases.
• Abstract cases completely, whenever possible. In cases where complete treatment data is not available, request this information from the managing physician.
• Abstract cases within six months from first date of first contact.
• Maintain a log to document the abstraction of all records as well as non-reportable cases
• Submit cases to the State Central Registry, if requested.
• Process case finding, follow-up and other registry duties.
• Maintain the suspense system, if required.
• Enter follow up and/or update information on patients who have been re-admitted to the hospital following the completion of an abstract.
• Perform duties in compliance with Company's policies and procedures, including but not limited to those related to HIPAA and compliance.
• Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histologies, SEER Rx Database and Facility Oncology Data Standards

Key Success Indicators/Attributes

• Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
• Ability to prioritize and multi-task in a fast-paced, changing environment.
• Demonstrate ability to self-motivate, set goals, and meet deadlines.
• Maintain courteous and professional working relationships with employees at all levels of the organization.
• Demonstrate excellent analytical, critical thinking and problem-solving skills.
• Attention to detail, time management and excellent communication in written and spoken word.
• Adherence with both client and Omega specific quality and productivity standards, and detail specific data abstraction.
• Skill in operating a personal computer and utilizing a variety of software applications.
• Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation.

Supervisory Responsibility

No

Work Environment

This job operates in a remote home office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m. This position occasionally requires long hours and weekend work.

Travel

Travel may be required dependent on the client's needs.

Required Education and Experience

A minimum of three years of oncology data abstracting experience and have abstracted within the past year.

Preferred Education and Experience

N/A

Additional Eligibility Qualifications

• Oncology Data Specialist-Certified (ODS-C), required
• Registered Health Information Administrator (RHIA) Registered Health Information Technologist (RHIT), preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, responsibilities and activities may change at any time with or without notice. Employee may perform other duties as assigned.

Responsibilities

• Collect, organize, and analyze oncology data from various sources, including medical records and patient registries.
• Ensure data accuracy and completeness by implementing quality control measures.
• Utilize CR-Star Registry Software and Cerner Powerchart EMR to efficiently manage and track patient information.
• Collaborate with healthcare professionals to understand data requirements and provide insights for improved patient care.
• Stay updated with the latest advancements in oncology data management and registry practices.
• Maintain strict confidentiality and adhere to all data protection regulations.
• Provide support and training to other team members on data collection and management processes.
• Assist in the development and implementation of data-driven initiatives to enhance patient outcomes.
• Generate reports and present findings to stakeholders, contributing to evidence-based decision-making.
• Engage in continuous learning and professional development to stay abreast of industry trends.

Qualifications

• 1-2 years of experience as an Oncology Data Specialist or a similar role is required.
• Proficiency in Oncolog and Epic EMR is preferred.
• A minimum of one - two years of experience working with ODS-C in a hospital registry setting is essential.
• Strong attention to detail and excellent organizational skills.
• Ability to work independently and manage multiple tasks effectively.
• Excellent communication and interpersonal skills for collaboration with healthcare professionals.
• A commitment to patient confidentiality and data privacy.
• A willingness to learn and adapt to new technologies and industry best practices.

About Us

Founded in 2003, Omega Healthcare Management Services® (Omega Healthcare) empowers healthcare to thrive via intelligent solutions that optimize revenue cycle operations, administrative workflows, care coordination, and clinical research on a global scale. The company works with providers, payers, life science companies, medical device manufacturers, health technology firms, researchers, and industry partners to amplify teams with robust technology, specialty expertise, and operational support. Omega Healthcare serves more than 350 healthcare organizations with 35,000 skilled workers in the United States, India, Colombia, and the Philippines. For more information, visit

We offer a comprehensive benefits package that may include health, dental, and vision coverage, voluntary insurance options, a 401(k) plan with employer match, professional development opportunities, paid time off, and holiday pay. Eligible employees may also have the opportunity to participate in bonus programs, commissions, or other variable incentive plans. Benefits and incentive eligibility may vary based on position, location, and tenure.

AAP/EEO Statement

Omega Healthcare is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, protected veteran status, and genetic information, or any other basis protected by applicable law. Omega Healthcare also prohibits harassment of applicants or employees based on any of these protected categories.

Omega Healthcare makes reasonable accommodations when needed for applicants and candidates with disabilities or religious observances. If reasonable accommodation is needed to participate in the job application, interview, or any other part of the hiring process, please contact Human Resources at View email address on click.appcast.io.

Job Info

• Job Identification 19818
• Region Field Employees - Hourly X4E
• Full-Time/Part-Time Full-Time
• Client Expected Start Date 08/24/2026
• Required