Project Coordinator

Job Title:  Project Coordinator 

Location:  Buffalo, NY 

Employment Type:  Direct Hire 

Industry:  Manufacturing 

Compensation: $65-75,000K, DOE

Schedule:  Monday-Friday 8AM to 5PM, 100% onsite 

About the Opportunity: 

The Project Coordinator supports Regional Sales Managers by coordinating projects from order entry through completion. This role works closely with Sales, Operations, Accounting, Technical, Purchasing, and Warehouse teams to ensure customer requirements, timelines, and deliveries are met.

Why You'll Love Working Here:

*Supportive, team-driven culture that values collaboration, transparency, and accountability

*Opportunity to grow your career with a global workforce solutions leader serving multiple industries

*People-first environment that encourages employees to bring their authentic selves to work

*Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

• Manage multiple projects and ensure customer requirements are met.
• Complete customer onboarding, contracts, vendor forms, and credit/payment setup.
• Gather and verify order information and follow up with Sales on missing details.
• Coordinate project kickoff meetings and align customers, Sales, and installation teams.
• Enter purchase orders and accurate bills of materials into the ERP system.
• Coordinate with Technical on drawings and custom parts.
• Work with Purchasing and Warehouse to ensure materials are ordered and delivered on time.
• Monitor open orders, shipments, and project timelines; provide proactive updates.
• Track shipments and resolve delivery delays or material shortages.
• Maintain project documentation, checklists, and digital files.
• Identify potential roadblocks and communicate project status to Management.
• Complete project closeout documentation and provide additional account support as needed.

Job Requirements

What You'll Bring:

Minimum 2-year AS degree in Project Management/Engineering/Business, or equivalent experience 

3+ years relevant experience working in Project Management, Procurement, or Inside Sales

What Sets You Apart:

Big picture understanding with detailed approach 

Process driven, task focused, problem solver Self-motivated, individual contributor and team player 

Project Management skills - GANTT chart experience, highly organized, good record keeping 

Communication skills -clear and professional communication (written & verbal)

Additional Information:

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By ing for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may . Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.