Business Operations - Operations Manager III

Business Operations - Operations Manager III

Location: US - Remote (Preferred EST; preference for candidates based in New York)

Contract Duration : 1+ Months - Possibility of Extension or Conversion: Yes

About the Role

Team is seeking a Business Operations Manager for an assignment supporting vendor management and budget operations within the Central Security organization. This role is designed for an experienced professional who thrives in a fast-paced environment, manages multiple workstreams, and collaborates effectively with cross-functional teams.

Job Responsibilities

• Serve as the single intake point for Central Security budget and vendor requests, including logging, triaging, and routing requests.
• Initiate TPA, NDA, Buy@, and PDR reviews.
• Own and maintain the Central Security budget, ensuring data accuracy and completeness with strong attention to detail.
• Recommend and implement improvements to budget management processes, following industry best practices.
• Partner with program team members to drive initiatives that clarify and improve overall budget management processes.
• Support the adoption and integration of various financial tooling systems and services, maintaining consistency and parity of information across sources.
• Support tactical and operational requests, including budget status updates, information requests, change management, and related activities.
• Track and maintain budget utilization reports, cross-referenced against organizational strategic initiatives.
• Manage budget trackers, invoice tracking, accruals, forecasting, and program health reporting.
• Partner effectively with key internal and external stakeholders, including Finance and Sourcing, while building and maintaining strong working relationships.
• Deliver monthly and quarterly analyses detailing budget status, utilization, and major changes.
• Support internal communications regarding broad-based and project-specific progress, including written updates and presentations.
• Manage vendor contracts and procurement operations, including purchase requisition (PR) and purchase order (PO) processing, invoicing, and accruals.
• Track and reconcile budgets using Google Sheets and Tableau, applying advanced formulas and reporting techniques.
• Support intake and ticketing workflows for request management and status updates.
• Draft clear written reports and communications for internal stakeholders.
• Oversee a portfolio of more than $10 million in vendor spend, ensuring compliance and operational efficiency.
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations.
• Manage the full vendor contract lifecycle, including maintaining a renewal calendar with 90-day alerts, tracking portfolio status, and following up with Sourcing on PR/PO processing and vendor onboarding.
• Drive vendor onboarding runbooks, quality reviews, issue remediation, and biweekly vendor communications.
• Track open requests and coordinate with the appropriate internal stakeholders to support timely resolution.
• Work independently with minimal supervision while prioritizing competing deadlines across multiple workstreams.

Minimum Requirements

• Demonstrated experience managing vendor contracts or procurement operations.
• Strong proficiency in Google Sheets and Tableau, including budget tracking, reconciliation, formulas, and reporting.
• Familiarity with procurement processes, including PR/PO processing, invoicing, and accruals.
• Ability to manage multiple concurrent workstreams with competing deadlines.
• Excellent written communication skills.
• Experience with intake and ticketing workflows, including request management and status updates.
• Ability to work independently with minimal supervision.
• DSS-4 clearance.
• Background in security or IT vendor management.
• Experience supporting a vendor spend portfolio of more than $10 million.
• Experience with budget management, forecasting, reconciliation, and financial reporting.

Required Education and Certifications

• Accounting degree.
• Financial Planning and Analysis (FP&A) certification.

Nice-to-Have Qualifications

• Experience with internal tools, including Buy@, Contracts Hub, and GSD Tasks.
• Familiarity with enterprise vendor management and procurement workflows in a large technology organization.

Must-Have Skills

• Vendor Contract Management / Procurement Operations: Demonstrated experience managing vendor contracts or procurement operations.
• Budget Tracking and Financial Reporting: Strong proficiency in Google Sheets and Tableau, including budget tracking, reconciliation, formulas, and reporting.
• Procurement Processes: Familiarity with PR/PO processing, invoicing, and accruals.
• Multitasking and Workstream Management: Ability to manage multiple concurrent workstreams with competing deadlines.
• Written Communication: Excellent written communication skills for reports, status updates, and stakeholder communications.
• Intake / Ticketing Workflows: Experience with request management, intake processes, and status updates.
• Independent Execution: Comfort working independently with minimal supervision.
• DSS-4 Clearance: Required clearance.
• Security / IT Vendor Management: Background in security or IT vendor management.
• Large-Scale Vendor Spend: Experience supporting a portfolio of more than $10 million.