Administrative Assistant

Marketing And Communications Administrative Assistant IThe Marketing and Communications Administrative Assistant I provides comprehensive administrative and operational support to the Office of Marketing and Communications. This position serves as a primary point of contact for faculty, staff, students, vendors, and external stakeholders, ensuring efficient office operations and exceptional customer service. Responsibilities include performing a variety of administrative duties, coordinating communications, maintaining records and files, scheduling meetings, assisting with event planning and coordination, and supporting departmental projects and initiatives.General Office Duties: Answering phones, greeting visitors, managing mail, ordering supplies, and maintaining office equipment. Document Preparation: Creating, proofreading, and editing correspondence, reports, and other documents. Record Keeping: Maintaining files, databases, and records related to administrative, financial, or academic matters. Calendar Management: Scheduling appointments, meetings, and travel arrangements for staff. Event Coordination: Assisting with the planning and execution of events, such as conferences, workshops, or social gatherings. Financial Tasks: Processing invoices, expense reports, and purchase orders; assisting with budget reconciliations. Communication and Liaison: Internal and External Communication: Serving as a point of contact for students, faculty, staff, and external stakeholders. Disseminating Information: Communicating important information and updates to relevant parties. Perform other duties as assigned by the manager.Required Qualifications: Associate¿s degree in business administration or related field 6 months to 1 year of experience in an office environment. Or an equivalent combination of education and experience will be accepted. 1 year of experience with a personal computer and associated software (Outlook, Word, Excel, etc.). 1 year of experience in customer service.Preferred Qualifications: Bachelor¿s degree 2 years of experience in an office environment.Proposed Salary: Commensurate with education and experienceRequired Documents to Attach: Cover letter. Resume. A list of at least 3 professional references with their contact information.Knowledge, Skills, & Abilities: Knowledge of computer software programs such as Banner and Microsoft Office. Knowledge of general office practices and procedures. Knowledge of University policies and procedures. Skilled in customer service. Skilled in organization and time management. Skilled in written and oral communication. Ability to maintain confidentiality. Ability to work independently and collaboratively. Ability to multitask, work independently, prioritize and complete tasks in a timely manner.For more information or questions about a job posting, please contact the Office of Human Resources at View phone number on click.appcast.io, or by email at View email address on click.appcast.io Employment Opportunity: Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.