Legal Administrative Assistant

Position Summary Our client is seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities. Responsibilities Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution Coordinate court appearances, virtual hearings (Zoom) mediations, and related documentation Serve as a point of contact with courts, registries of deeds, vendors, and courier services Handle administrative tasks such as bankruptcy notifications and certified document requests Maintain and organize case files, including opening, closing, and archiving files Assist with office operations, including supplies, mail, and coordination with building management and IT support Process invoices, filing fees, reimbursements, and expense-related items Maintain attorney bar memberships, CLE registrations, and licensing renewals Provide support for priority deadlines, rush filings, and special projects Qualifications High school diploma required; an Associate's or Bachelor's degree or certification is a plus 2–3 years of administrative or legal assistant experience preferred Experience supporting a legal, litigation, or banking environment is a plus, but not required Strong proficiency with Microsoft Office (Word, Excel) and ability to learn legal case management systems Excellent organizational and time management skills with the ability to multitask effectively Strong written communication and proofreading skills with attention to detail Professional communication skills and the ability to interact with internal and external stakeholders Ability to manage confidential information with discretion and professionalism Comprehensive medical, dental, vision, and prescription coverage Health Savings Account (HSA) and Flexible Spending Accounts (FSA) Short-term and long-term disability and life insurance 401(k) and pension plan Generous paid time off (22 days PTO) and 11 paid holidays #J-18808-Ljbffr