Business Services Coordinator

Position Information

General Information


Vacancy Open to
All Candidates


Employment Type
Time Limited - Full-time


If time-limited, note appointment end date
08/31/2029


Hours per week
40


Months per year
12


Position Number
004517


NC Salary Grade Equivalency
NC11


Classification Title
Business Services Coordinator - Advanced


Working Title
Business Services Coordinator


Salary Range
$44,640 - $55,000


Anticipate Hiring Range
$44,640 - $55,000


FLSA Status
Non Exempt


Division
Academic Affairs


Department
College of Engineering (Col)


Work Unit
Student Dev & Success


Work Schedule


8:00 am - 5:00 pm; Monday - Friday, with occasional evening and weekend hours required, as necessary. A flexible work schedule may be available with supervisor approval.

Primary Purpose of Position


This position provides full support for The William States Lee College of Engineering's Office of Student Development and Success (OSDS). Manages budget, personnel, and any business processes, and assists faculty, students, staff, and visitors. Reports to the Director of OSDS. Handles routine office functions and ad hoc projects as assigned. Handles correspondence and confidential information. Identifies inefficiencies and opportunities.

Minimum Education/Experience


Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.


Essential Job Duties

• Manages budget tasks including: budget planning, reconciliation, and reporting
• Collaborates with other Office Administrators on purchasing and reconciliation processes
• Serve as cost object approver for faculty and staff travel to ensure proper fund use
• Manage student hires of undergraduate and graduate TAs as well as peer mentors.
• Monitor and reconcile student work salary for budget tracking
• Personnel processes including adjunct faculty hiring, faculty reappointments, summer salary, and administrative stipends
• Uses all fund types to support the department, including but not limited to state funds, fee funds, grants, discretionary and trust funds.
• Handles correspondence and confidential information.
• Manages records and fund activity.
• Processes paperwork and deposits. Interprets data. Identifies inefficiencies and opportunities.
• Promotes cross-training among staff.
• Assists Dean's Office on Academic Affairs reporting and other items as needed.
• Uses a variety of university systems.
• Uses University Purchasing Card. Uses Microsoft Office Suite and Google Suite.

Other Work Responsibilities

• Aids in the resolution of issues encountered by faculty, staff, students, and visitors.
• Understands university guidelines, policies, and procedures and conveys this information clearly.
• Ensures business processes comply.
• Other duties include event support.

Departmental Preferred Experience, Skills, Training/Education

Department Preferred Experience, Skills

• Accounts reconciliation, business processing, office management experience.
• Ability to learn University systems and procedures, including 49er Mart, Concur, Banner Finance, and payment request forms
• Experience generating reports and creating spreadsheets.
• Experience with hiring and tracking hourly student wages
• Excellent communication and problem resolution.

Necessary Licenses or Certifications

Work Location
Smith


Posting date
08/26/2026


Closing date
09/02/2026


Proposed Hire Date
10/01/2026


Contact Information

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the
  finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: