Section Chief of Budget & Procurement

Section Chief of Budget & Procurement

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Water Supply seeks to hire an Associate Staff Analyst for a position with the Source Water Protection Directorate, located in Kingston, New York. Source Water Protection (SWP) is responsible for implementing a wide variety of partnership, regulatory and non-regulatory programs designed to protect and improve water quality in the water supply watershed. The Watershed Support Division supports the rest of SWP partly by managing a capital and expense budget of $120M, 50 formal contracts, and 200 procurements annually. The Budget & Procurement Chief will supervise a staff of three and be responsible for daily management of the capital and expense budget, processing contract actions, small procurements and wastewater treatment plant regulatory payments. The Budget & Procurement Section Chief will be the Source Water Protection (SWP) point of contact for budget, contract and procurement issues with the Bureau and at times the Agency staff. The Section Chief will be responsible for tracking the SWP expense and capital budgets, assisting with annual expense spend plans, submitting capital plan updates, contract encumbrances and budget modifications as needed. They will guide procurements (up to $100,000) and formal contracts (over $100,000) submissions, ensuring the documentation is complete and issues are resolved in a timely manner. The Section Chief will also need to produce planned and ad hoc reports, keep internal spreadsheets and Bureau databases accurate and up-to-date, and conduct special projects as required. Specific duties include:

• Track the expense budget against the annual spending plan.
• Reconcile the expense budget against the Bureau database on a frequent basis and resolve discrepancies.
• Track the capital budget plans and utilization.
• Analyze budget needs and submit budget modifications as needed to ensure efficient use of available funding.
• Provide oversight of active contracts and procurements including tracking their budgets, encumbrances and payments.
• Process new contracts or contract modifications as needed.
• Afford oversight for new procurements and regulatory payments.
• Keep internal tracking systems current and accurate.
• Produce ad hoc budget and contract reports as requested.

Preferred Skills:

• Advanced Excel skills
• Experience using databases to extract and input information
• Detail-oriented and highly organized
• Ability to concurrently manage multiple tasks with a high degree of accuracy
• Excellent communication and follow-up skills
• Capability to work well with others to resolve issues
• Aptitude to consistently track and meet deadlines
• Experience with NYC databases such as FMS and Passport preferred

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.