Administrative Assistant

Job Description

Job Description

AIM is seeking an Administrative Assistant to join our mission-driven organization. Our growing team is offering a full benefits package that includes:
Reliable Schedule - 8:00 am - 4:30 pm
Employee Discounts
Medical, Dental, Vision, and Life insurance
403(b) with matching
Generous Paid Time Off and a culture of work/life balance

Position Snapshot: The Administrative Assistant supports multiple AIM departments include our maintenance and Information Technology department, including purchasing and receiving. The Administrative Assistant helps triage the building and operational end needs of the agency. The role provides ongoing support to the Executive Admin team for the success of planned outcomes.

Essential Functions:

• Maintain organized logs of inventory, invoices, receivables, shipping trackers, etc. using Microsoft applications.
• Obtain quotes and prioritize best value purchasing.
• Work within a ticketing system.
• Provide welcoming, friendly, supportive customer service.
• Support all agency communications, including phone, email, fax, and inter-office mail.
• Accept agency deliveries.
• Schedule meetings.
• Follow all safety regulations as outlined in AIM policies and procedures.
• Respect and support the self-directed decisions and goals of agency consumers.
• Support the agency's marketing efforts.
• High attention to confidentiality.
• Assist people with disabilities and their families by referring them to other AIM programs.

Experience and Qualifications:

• High school diploma with at least five years of customer service experience
• Other combinations of education and experience may be considered.
• Strong computer application literacy.
• Knowledge of systems, organizations, and community-based resources that serve people with disabilities.
• Must be highly organized is fast paced enviroments.
• Dependable vehicle and acceptable driving record.

Physical and Environmental Requirements:

• Work is typically performed indoors and requires lifting of up to 50 pounds, and the ability to sit and work at a computer for prolonged periods of time.
• WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province, or Local status unrelated to the performance of the work involved.