Administrative Associate

divh2Administrative Associate/h2pThis role is subject to a flexible hybrid work arrangement requiring a minimum of 2 pre-determined days per week in our mid-town office./ph3Summary/h3pThe Administrative Associate is responsible for administration functions for the Clinical Trial Center (CTC)./ph3Essential Duties and Responsibilities/h3ulliTrain on procedures, logistics, and study-specific systems related to the handling of imaging and case report forms (CRFs)./liliReceive all packages and notifications for core labs, reviewing each for completeness./liliLog incoming media into the core lab tracking database./liliLogging out completed analysis into the tracking databases/liliCreate and maintain e-charts for core labs, ensuring all folders related to the workflow of core lab analysis are organized and auditable./liliHandle CRFs for core labs/liliEnsure that all CRF patient identifiers, time points, and dates match across the imaging, e-chart, and tracking database./liliSending out confirmation emails to PMs/sponsors once medias are received or data entry is completed when requested/liliRun study-specific reports and provide status updates to industry sponsors and external stakeholders./liliPerform data entry and data verification in Electronic Data Capture (EDC) systems, Excel files, and other platforms./liliIdentify problematic imaging or data and consult with core lab directors, analysts, and operational support staff as needed./liliSupport the interface across cross functional groups to support EDC set up, participate in User Acceptance Testing (UAT), and any other requirements to ensure data integrity./liliSupport the query resolution activities under the direction of core lab directors or designees./liliSupport core lab operations and infrastructure related to imaging analysis and data collection./liliPerform other administrative or data-related tasks as assigned./li/ulh3Qualifications/h3ulliAssociates degree preferred./lili1-2 years of administrative/clerical experience providing support for manager(s). Prior experience supporting MDs a plus./liliMust be proficient in Microsoft Excel, Word, and Outlook./liliStrong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up and judgment. Must be able to prioritize./liliMust be able to understand the expectations and daily workflow of physicians. Willingness and flexibility to occasionally work evenings and weekends to support needs of the physicians./liliAbility to effectively communicate verbally with physicians, imaging companies, other CRF employees, and outside vendors as required. Ability to communicate effectively when reading and writing e-mail, memos and presentations on behalf of the doctor./liliAbility to analyze information and solve problems relating to organizing and logging of important documents./li/ulh3Benefits/h3ulliChoice of health plans include medical, Dental, and vision coverage/liliCompany-paid short-term and long-term disability and life insurance/liliHealth and dependent care flexible spending accounts/liliPre-tax travel expenses through TransitChek program/lili401(k) plan/liliGenerous paid time off (PTO)/liliFourteen paid holidays each year/li/ulh3Compensation/h3pThe hiring range for this position is $41,000 - $46,000 per year. The annual salary that will ultimately be offered to the successful candidate will depend on job-related knowledge, education, skills, and experience./ppTo be considered for this opportunity, please submit your resume./ppBe sure and visit our web site to learn more about how we strive to enhance and save patient lives every day is an equal opportunity employer./p/div