Administrative Specialist-Material Management-ID

Administrative Specialist-Material Management-ID

Location: Blackfoot, ID, US Idaho Falls, ID, US

Our Kiewit Nuclear Regional Team is looking for hiring of an Office Admin/Project Coordinator to support material management. This position will be of critical importance to our Idaho Falls Operations Team and will contribute to our long-term market success. You will play a critical role in our Get Work and Build Work Strategies. This means multiple responsibilities with our regional office and one of our current projects. You will play a critical role in developing administrative operations in varying capacities, prepare reports utilizing Word, Excel and PowerPoint, and take on special projects as needed. This candidate must be a proactive thinker and comfortable communicating with the project team. Must be able to work quickly and multi-task across a broad array of responsibilities.

District Overview: Kiewit Nuclear Solutions is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Location: This position is located in Blackfoot, ID on an active construction site. Reporting to site daily is required.

Responsibilities:

• Manage office duties at our Project Office
• Manage front desk and be the introduction face of Kiewit for visitors and employees
• Manage calls and relay messages as needed
• Manage office supply needs and service requests
• Manage office cost expenses for reconciliation and support of billing
• Manage all other general office policies
• Manage staff coordination at our Office
• Interface with other staff on request or needs
• Manage and coordinate staff events
• Coordinate with HR on new hire starts and orientation coordination
• Assist office team with retrieval of documents or other items from local clients and/or contractors
• Support scheduling and organization of business development meetings in the office or in other locations around Idaho Falls
• Support our current project execution team
• Support project staff coordination needs
• Project staff event coordination
• Support project needs for project report compilation, editing, and submitting
• Travel required locally in the Idaho Falls area is required and to the jobsite. Valid driver's license is required to be eligible for operation of a company fleet vehicle.

Qualifications:

• Experience with Federal Government Work, preferred Department of Energy Experience or Nuclear Industry.
• 5+ years of direct office management experience or heavy administrative assistance experience.
• Self-starting attitude and demonstrated ability to get things done/leadership skills.
• Strong communication and organization skills.
• Eligibility for this position requires US citizenship; the successful candidate must provide proof of US citizenship in order to obtain badge access to the site.
• Candidate must complete security questionnaire and successfully clear site access requirements.
• All employees are subject and agree to random drug and alcohol testing as a condition of employment.
• Must be able to obtain a security clearance, as applicable.
• Valid drivers license required.
• Proficient in Microsoft office (Excel, Word, Powerpoint).
• Willingness and ability to learn new software for business and document control needs.

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.