Procurement Specialist

Job Description

Job Description

Are you a procurement professional who enjoys building relationships, improving processes, and helping teams get what they need?

Do you enjoy finding practical solutions, working with vendors, and helping an organization operate more effectively?

Well, you’re in the right place! Refugee Women’s Alliance (ReWA) is hiring a Procurement Specialist to create and manage a more consistent, efficient, and compliant approach to purchasing across the organization.

Key Details:

• Pay: $33-$37 per hour, depending on experience
• Benefits: Medical, dental, vision, life insurance, LTD, 403(b), PTO, paid holidays, and more
• Location: Based at ReWA's MLK office in Seattle with regular onsite presence and close collaboration with teams across the organization with occasional local travel. While occasional hybrid work may be available depending on business needs, this role is intended for someone who is comfortable working onsite.
• Schedule: Full time, Monday to Friday, 37.5 hours per week, during standard business hours with some flexibility needed to support internal teams and organizational operations.
• Reports To: Finance Director

Who We Are:

Refugee Women's Alliance (ReWA) is a nationally recognized multiethnic nonprofit organization that provides award winning services to refugee and immigrant women, families, and communities throughout King and Snohomish Counties.

Through programs focused on education, employment, family services, early learning, youth development, legal services, and community engagement, ReWA helps individuals and families build stability, opportunity, and connection in their communities.

To learn more, visit rewa.org.

About the Role:

As Procurement Specialist, you'll serve as ReWA's central resource for purchasing and vendor management. Much of your day-to-day work will focus on ordering and coordinating the delivery of supplies, food, services, and other items that support ReWA's programs and operations. You'll partner with employees across the organization to meet purchasing needs, coordinate vendors, strengthen purchasing processes, and help ensure purchases are completed efficiently and in alignment with organizational policies and funding requirements.

Responsibilities Include:

Manage Purchasing & Procurement Operations

• Create and maintain purchasing processes, workflows, forms, and guidance that support efficient and compliant procurement activities
• Review purchasing requests, determine the appropriate purchasing approach, and place orders for goods and services across the organization
• Manage routine purchasing activities, including ordering food, office supplies, program supplies, and other operational needs
• Issue and track purchase orders, follow up on delayed or incomplete orders, and coordinate receipt and documentation of purchases
• Maintain the records and documentation needed to support procurement oversight and audit readiness

Support Sourcing, Bids & RFPs

• Partner with internal teams to understand purchasing needs and identify products, services, and vendors that best meet those needs
• Determine when purchases require direct procurement, competitive quotes, or formal RFP processes
• Coordinate sourcing activities, including quotes, bids, proposals, evaluations, recommendations, and vendor selection
• Negotiate pricing, service levels, contract terms, and overall value while balancing organizational needs and budget considerations

Strengthen Compliance & Purchasing Controls

• Ensure purchases comply with ReWA policies and applicable grant, contract, funding, and regulatory requirements
• Maintain complete procurement records, including quotes, approvals, contracts, receipts, and supporting documentation
• Partner with Accounting, Accounts Payable, Grant Accounting, and program teams to resolve discrepancies and support appropriate purchasing controls
• Identify and escalate compliance, budget, vendor, or purchasing risks as appropriate

Manage Vendors & Contracts

• Build and maintain productive vendor relationships and serve as a primary point of contact for purchasing related questions and issues
• Coordinate vendor onboarding and maintain required vendor documentation and records
• Monitor vendor performance, pricing, service levels, and contract requirements
• Negotiate favorable pricing and terms, and support ongoing review of contracts, subscriptions, and renewals

Analyze Spending & Improve Processes

• Review purchasing patterns and spending data to identify trends, risks, and opportunities for improvement
• Recommend solutions such as preferred vendors, standardized products, and consolidated purchasing approaches
• Use purchasing data to support reporting, planning, and continuous improvement efforts
• Help employees understand procurement processes and requirements, promoting compliance and consistency across the organization

Who You Are

You're a process oriented and collaborative procurement professional who enjoys improving processes, building strong relationships, and helping teams find practical solutions. You bring sound judgment, strong attention to detail, and a commitment to follow through, and you're comfortable partnering with stakeholders across the organization to support purchasing decisions that balance service, compliance, and organizational needs. Qualifications Include: 

• 2+ years of experience in procurement, purchasing, supply chain, finance, accounting, operations, or a related field
• Experience supporting purchasing processes, vendor relationships, purchase orders, competitive sourcing, receiving, invoices, or related workflows
• Strong organizational, documentation, and follow through skills
• Sound judgment and the ability to balance service, compliance, cost, and risk considerations
• Strong communication and relationship building skills
• Ability to manage routine transactional work alongside more complex sourcing or process improvement projects
• Strong attention to detail and comfort maintaining complete, audit ready records
• Ability to prioritize effectively in a fast paced environment
• Experience using financial, purchasing, expense management, or related business systems, as well as Microsoft Office applications
• Ability to work independently while collaborating with employees across departments and levels
• Ability to travel locally between ReWA locations and vendors as business needs require
• Bachelor's degree or relevant certification in procurement, supply chain, business, finance, accounting, or a related field, or an equivalent combination of education and experience

Preferred Qualifications

• Experience improving procurement, purchasing, or operational processes
• Experience with sourcing, vendor management, contract administration, or RFP processes
• Experience working in a nonprofit, grant funded, government funded, or otherwise regulated environment
• Familiarity with procurement, financial, or expense management systems

ReWA is committed to building a diverse, inclusive workforce and workplace. We actively seek to minimize implicit bias during our hiring process. Women, minorities, immigrants, refugees, and members of other historically underrepresented communities are especially encouraged to apply.

ReWA is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, sex, gender identity, national origin, disability, age, veteran status, or any other status protected by law.