Supervisor, Training Program Administration

Job Description

Regions Hospital/RHSC is looking for a Supervisor, Training Program Administration. If you're super-organized, detail-oriented, and a self-starter who has the ability to work independently and is looking for a great opportunity Regions Hospital/RHSC.

The Supervisor, Training Program Administration leads team members to support program coordination for students, residents and fellows, systems access, and payroll. This colleague is responsible for recruiting, hiring, training and fostering a culture of continuous development of team members to support trainee recruitment, onboarding, orientation, and graduation. This role works in partnership with Office of Health Professional Education leaders, education program leaders and coordinators, clinical departments, Human Resources, Information security & Technology and partner training programs.

The Supervisor, Training Program Administration is responsible for:

• Leads colleagues who provide coordination and administrative support functions in health professional education.

1. Responsible for recruitment and hiring of program coordination team members.
2. Conducts performance reviews and provides feedback on performance.
3. Provide cross-training, coverage, and development opportunities for team members.
4. Coach and motivate employees to achieve goals and share best practices.
5. Assist personnel in prioritization and ensure they have necessary resources and clarity to meet and exceed expectations.
6. Conducts colleague stay and exit interviews, proposes action plan based on results.

• Supervises day-to-day administrative responsibilities in the Office of Health Professional Education.

1. Reviews and approves system access requests for trainee onboarding daily.
2. Review and approve payroll for direct reports and sponsored trainees.
3. Review and approve expenses for accurate accounting, and adherence to organization policies.
4. Documents and updates best practices for onboarding trainees by type and location to align system processes and create work standards.
5. Represents HealthPartners as a liaison in health professional education agencies, e.g. MMCGME, AHME.
6. Serves as HealthPartners ECFMG Training Program liaison and US Department of Veterans Affairs Certifying Official for HealthPartners.
7. Fosters community building, continuing education, assessment and convenes meetings for training program coordinators to promote efficiencies and best practice sharing.
8. Serves as a liaison with trainee employer groups to develop, streamline and document processes and timelines for hiring sponsored trainees.
9. Supports training program coordinators and associates with role responsibilities and provides or determines backup support when needed.
10. Convenes and facilitates work groups and planning teams to acknowledge and celebrate annual academic year milestones and events.
11. Other duties as assigned.

Work schedule: FTE: 1.0 (40 hrs. weekly), Day Shift

Required Qualifications:

Education: Bachelor's degree or applicable experience to equal 6 years.

Experience: Five or more years in medical, recruitment or administrative area.

Licensure/ Registration/ Certification: None

Preferred Qualifications:

Experience: Previous experience supporting graduate health professional education and/or operations preferred. Previous leadership experience.

Benefits: Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401K with match, disability insurance, fertility coverage and tuition reimbursement. We offer an on-site employee fitness center, as well as on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Beyond the Yellow Ribbon Company.

About Us

At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.