Administrative Assistant III

Administrative Support Position

Position Summary: Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures. This position requires being onsite Tuesday through Thursday, with occasional schedule changes based on business needs.

Essential Responsibilities:

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees' changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintains confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Orders and maintains inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assists with preparation and tracking of departmental budgets. Maintains and prepares payment processing for outside contractors and vendors.
• Coordinates and initiates meetings and travel arrangements for the department. Arranges schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Minimum Requirements:

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Experience & Skills:

• Calendar management experience.
• SAP Concur experience or comparable expense-reporting and tracking experience.
• Experience coordinating travel

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values:

Connected, Committed, Trustworthy, Safe

Our Employee Commitments:

• Work that makes a difference
• A team you can count on
• Opportunities to grow
• Rewards that help you thrive