Executive Assistant

Executive Assistant (EA), Business Operations And Healthcare Affordability

This is an exciting opportunity to provide executive administrative support to a high-level executive. The Executive Assistant (EA), Business operations and Healthcare Affordability, will directly support two members of the Aetna business operations leadership team. Aetna is a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States. The Business operations team is responsible for supporting the strategy and execution for each of the lines of business within Aetna inclusive of customer service, provider network management and clinical engagement.

Responsibilities:

• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Manage special projects as designated and assist other department members as necessary.
• Works appropriately with confidential information; always acts with discretion.

Required Qualifications:

• 10+ years administrative experience supporting senior leadership
• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint
• Previous experience maintaining executive's phone, calendar, work and travel schedules using Microsoft Outlook

Preferred Qualifications:

• Strong interpersonal skills, including professional phone manner and in-person presence.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content appropriately.
• Ability to work both independently and collaboratively.

Education:

Bachelor's degree or equivalent work experience required.

Anticipated Weekly Hours: 40

Time Type: Full time

Pay Range: $22.59 - $58.85

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families. This full-time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.