HR Administrative Assistant

At WE Soda, we believe you are the most important asset. We are taking steps to attract and retain talented and motivated salaried entry-level and experienced individuals. Come utilize your skills and contribute to our continued success. Your new rewarding career begins here!


WE Soda is the world's largest and most sustainable producer of soda ash, with operations in Turkey and two US-based facilities, located in Green River, Wyoming. At WE Soda, we strive to be the global leader in safe, sustainable, and innovative soda ash solutions, inspiring progress and creating a lasting positive impact for our industry and communities.


Why Join WE Soda?

• Highly competitive salary commensurate with experience.
• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA), Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met.
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute.
• Tuition reimbursement programs are available to qualifying employees for approved programs.
• Paid time off based on years of service with potential credit given for previous work experience.
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley.
• Flexible work schedule (may be available and will vary based on location and/or position).
• Relocation assistance may be available based on position.

Position Title: HR Administrative Assistant

Location: Green River, WY

Key Responsibilities:
• Provide administrative support for all human resources functions
• Demonstrate excellent communication skills to interact with employees at all levels of the business, as well as outside vendors and community members
• Maintain a high level of professionalism and confidentiality
• Demonstrate a strong attention to detail and ability to manage multiple priorities effectively
• Coordinate, review, and prepare for all ISO 9000 activities, and provide audit support

Activities:
• Serve as a first point of contact for general HR questions
• Maintain and update employee files, HR databases including processing of personnel change requests (PCRs), benefit records, training records and other confidential records
• Serve as the document control coordinator and leads record retention efforts for the department
• Assist with maintaining compliance with federal and state labor laws
• Prepare HR documents such as checklists, grievance packets, onboarding packets, and policy updates
• Schedule meetings, orientations, and training sessions
• Assist with HR communications, memos, and departmental announcements
• Attend WE Suggest meetings and facilitate responses to HR related inquiries
• Manage the HR SharePoint site and HR shared drives to ensure all resources are up to date and streamlined
• Support onboarding processes, including preparing new hire paperwork and assisting with new hire orientations as applicable
• Help track employee and labor relations cases, investigations, and follow-ups where applicable
• Administer the hourly Job Bidding process with oversite from the Labor Relations Manager
• Provide support for employee engagement activities, recognition programs, and surveys
• Provide employees with benefit enrollment information and support
• Maintain office equipment and order appropriate supplies in accordance with applicable purchasing requirements
• Lead the planning of employee events including, but not limited to, Service Award Banquets, and Company Holiday Parties

Skill, Capability and Educational Requirements:
• High school diploma or equivalent required, with a degree in Human Resources, Business Administration or a related field preferred.
• 2 + years of administrative experience in a confidential setting required.
• Strong organizational skills and attention to detail, required.
• Demonstrated proficiency with Microsoft Office Suite applications, required.
• HRIS and SAP knowledge strongly preferred.

WE Soda is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), age (40 or older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history), or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices. Alternative methods of applying for employment are available to individuals unable to apply through this site because of a disability. Contact WE Soda Human Resources to discuss reasonable accommodations by sending an email to View email address on click.appcast.io.