Financial Assistant\/Associate-Recruited

Description:

Works with multiple sources of funding which may include donor or research restricted funds. Performs or coordinates several areas of financial accounting, recordkeeping, processing or administration. May conduct one or more of the following duties. Prepare budget for department, unit or school working with core or sponsored research funds usually utilizing information and assumptions provided by others. Review or reconcile accounts, transactions, or balances. Provide research and basic data analysis for use in financial planning and decision making. Prepare complex financial reports that may require selection, preparation, and interpretation of data using a complex data query tool and spreadsheet application. Generate entries to accounting and record keeping systems, and establish procedures for tracking and reporting. Process or assist with payments of vendor invoices, and individual reimbursements. Research accounting discrepancies. Associates degree in accounting or 3 to 5 years of experience required. Good written and oral communication skills. Intermediate to advanced proficiency with spreadsheet software required.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : BR3-BR5
• Union Designation : Union Eligible
• Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Temporary Finance Coordinator
• Additional Job Details : Job SummaryThe Temporary Finance Coordinator will provide financial and administrative support during employee leave. The position will process accounts receivable, accounts payable, faculty compensation, reimbursements, refunds, reconciliations, and other financial transactions. The coordinator will work closely with the Finance and program teams to ensure transactions are accurate, timely, and compliant with Harvard policies.Key Responsibilities Process accounts receivable transactions, including client inquiries, invoice review, payment application, adjustments, withdrawals, and refunds. Reconcile program revenue across Salesforce, banking records, and the general ledger. Process accounts payable transactions, including vendor invoices, Faculty reimbursements, Faculty Compensation. Follow up on payment issues and escalate risks or unresolved matters when appropriate. Support faculty and facilitator hiring and compensation processes; Coordinate with faculty and teaching staff regarding compensation and reimbursement payments. Review supporting documentation and apply the appropriate accounting codes. Reconcile financial transactions and assist with the monthly close. Maintain accurate and complete records in Salesforce and Harvard financial systems. Communicate with participants, clients, vendors, faculty, and internal staff regarding financial matters. Perform other finance-related tasks as assigned. Basic Qualifications Three years of related finance, accounting, or administrative experience. A bachelor s degree may count toward the required experience. Experience processing, reviewing, or tracking financial transactions, with proficiency in Microsoft Excel. Strong attention to detail, organizational skills, and the ability to manage multiple priorities and meet deadlines. Excellent communication and customer service skills, with the ability to collaborate effectively and contribute positively to a team. Ability to handle confidential information appropriately. Preferred Qualifications Knowledge of basic accounting principles. Experience with accounts receivable, accounts payable, reconciliations, or collections. Experience using Salesforce; Buy 2 Pay; Fieldglass. Experience working in higher education.Required AccessThe temporary employee will require an HUID, Harvard ID card, Harvard email account, VPN access, and access to the financial and administrative systems necessary to perform the assigned responsibilities.
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : Yes
• Role requires 10-panel drug screen : No
• Role requires credit record check : Yes
• Role requires compliance with Immunization policy. : No