Assistant Project Manager

Job Description

Job Description

From Plans to Progress — Deliver Scalable Programs with TAIT
Why TAIT?

• Own the Process – Lead projects from entitlement through construction documentation
• Collaborative Teams – Supportive culture built on trust and mentorship
• Work–Life Balance – Start earning vacation from your very first day
• Purposeful Impact – Designs that serve communities & environment

Advance your career within a structured, delivery-focused environment— apply today.

Position Description
TAIT is seeking a proactive and detail-oriented Assistant Project Manager with an architectural background to support the successful execution of development and infrastructure projects from planning through construction documentation and permitting. This role is ideal for someone who understands architectural workflows, enjoys coordinating complex moving parts, and thrives in a fast-paced, collaborative environment.

Essential Duties & Responsibilities

• Assist Project Managers in coordinating projects through design development, construction documentation, permitting, and agency approvals.
• Support preparation, organization, and review of architectural and technical construction documents for submittal.
• Coordinate with architects, engineers, consultants, and municipalities to facilitate project progress and resolve design or permitting issues.
• Track permit applications, corrections, agency comments, and approval timelines across multiple active projects.
• Assist with project scheduling, budget tracking, meeting coordination, and action item management.
• Help manage due diligence efforts, feasibility reviews, and entitlement support documentation.
• Coordinate plan check responses, resubmittals, and agency communications to maintain project momentum.
• Support construction administration efforts including RFIs, submittals, field coordination, and document tracking.
• Maintain organized project records, reports, and communication logs within standardized project workflows.
• Contribute to process improvements and team collaboration initiatives to enhance project delivery efficiency.

Minimum Work Experience

• 2–5 years of experience in architecture, project coordination, permitting, construction administration, or related project management support roles.
• Professional experience preparing or coordinating construction documents and permit submittals.
• Working knowledge of entitlement, permitting, plan check, and municipal approval processes.
• Experience coordinating with architects, engineers, consultants, contractors, and public agencies.
• Familiarity with architectural drawing sets, construction sequencing, and technical documentation workflows.
• Ability to manage multiple deadlines and active projects simultaneously in a structured environment.
• Strong organizational skills with attention to detail and follow-through.
• Experience with project tracking, scheduling, and documentation tools such as Smartsheet, MS Project, Excel, or similar platforms.
• Proficiency with AutoCAD, Bluebeam, Adobe Creative Suite, or related design/documentation software is preferred.

Preferred Education & Skills

• Bachelor’s degree in Architecture, Construction Management, Engineering, Urban Planning, or a related field (or equivalent professional experience).
• Architectural background with experience supporting commercial, retail, mixed-use, infrastructure, or development projects preferred.
• Strong communication skills with the ability to coordinate meetings, document decisions, and professionally interface with clients and agencies.
• Ability to read and interpret construction drawings, consultant plans, and municipal correction comments.
• Analytical and solution-oriented mindset with strong problem-solving abilities.
• Self-motivated, adaptable, and eager to grow within a collaborative project delivery team.
• Positive, team-oriented attitude with a strong sense of accountability and professionalism.

Physical Requirements

• Attend meetings at job sites, municipal offices (including hearings), and TAIT offices.
• Ability to drive to job sites, client meetings and deliver plan sets to agencies as required.
• Ability to lift and carry plan sets weighing up to 20 lbs (cart provided).

Salary & Benefits
Salary Range: $80,000 – $95,000 annually
Comprehensive benefits package included.

 

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• ID Theft Protection & Monitoring
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time.
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development.
• Corporate Lodging Program (CLC)

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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

California Applicants - view the CA Privacy Notice here before submitting your application.

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