HVAC Administrative Assistant

Job Description

Job Description

Administrative Assistant - HVAC | $22.50–$25/hr | Full-Time

Cooling Unlimited , a locally owned residential HVAC company serving the area since 1986, is adding an Administrative Assistant to our team. This is a hands-on administrative role supporting the day-to-day needs of the business and helping keep information, paperwork, and office processes organized.

You'll work closely with the team in a small-business environment where reliability, attention to detail, and the ability to jump between different responsibilities are important. If you're someone who likes keeping things in order, learning new systems, and knowing that your work directly helps the company operate effectively, this could be a great fit.

Compensation & Schedule

• $22.50–$25.00 per hour , depending on experience
• Monday–Friday, 8:00 AM–5:00 PM
• Full-time position

Benefits Package

• Medical, dental, and vision insurance with 50% employer contribution
• Company-paid short-term and long-term disability
• Company-paid life insurance
• 401(k) retirement plan with 3% company match
• Paid time off
• Paid sick time
• Paid holidays
• Paid day off on your birthday

What You'll Do

This position provides broad office support across several areas of the company. Responsibilities will include:

• Keeping electronic and physical records accurate, current, and easy to access
• Entering and updating information in company systems
• Assisting with scheduling and coordinating routine office activities
• Processing work orders and maintaining related documentation
• Helping with invoices, reports, and other financial or administrative paperwork
• Supporting the office team with general clerical responsibilities
• Reviewing information for accuracy and following up when details are missing or need clarification
• Learning and utilizing company software and technology
• Handling company information with discretion and professionalism
• Helping improve organization and efficiency in everyday office processes

What You'll Bring

We're looking for someone who is dependable, detail-oriented, and comfortable wearing multiple hats in a smaller company environment.

Required:

• Previous experience in an office, administrative, clerical, or similar support position
• Strong working knowledge of Microsoft Outlook, Word, and Excel
• Comfortable learning new software and technology
• Strong attention to detail and accuracy
• Ability to manage multiple assignments and shifting priorities
• Professional communication skills
• Dependable attendance and punctuality
• Ability to work independently while contributing to a collaborative team

A plus if you have:

• Experience with HVAC, construction, home services, or another field-service business
• Exposure to invoicing, work orders, bookkeeping, or accounting support
• Experience working with business management or service-industry software

Join a Growing Local Company

At Cooling Unlimited, you'll have the opportunity to make a direct contribution in a close-knit work environment. We're looking for someone who takes pride in doing things correctly, stays organized, and is willing to step in wherever their support is needed.

Apply online today. All candidates must apply through the online application process. No walk-ins, phone calls, or in-person applications, please.