Purchasing Coordinator

Job Title: Purchasing Coordinator

Department: Purchasing

FLSA Status: Non-Exempt

Position Summary

The Purchasing & Materials Coordinator is responsible for supporting the procurement and coordination of materials required for manufacturing and project operations. This position works closely with Detailing, Engineering, Production, Sales, and Estimating to gather material requirements, obtain pricing, issue purchase orders, and track deliveries. The role helps ensure materials are available to meet production schedules while maintaining accurate purchasing records and supporting inventory and material planning activities.

Key Responsibilities

• Review material requirement reports, detailing reports, Tekla reports, and ERP planning reports to support purchasing activities.
• Gather and organize structural pre-orders and material requirements from Detailing, Engineering, Sales, and Production.
• Create and manage purchase orders for structural steel, building components, shop supplies, maintenance items, and other materials needed for operations.
• Follow up with suppliers to monitor order status and support on-time delivery of materials.
• Obtain supplier quotations and assist with gathering pricing information for estimating and project planning.
• Maintain positive working relationships with suppliers and assist with coordinating pricing, lead times, and delivery schedules.
• Coordinate with Production, Sales, Engineering, and Estimating teams to help ensure materials are available when needed.
• Create and maintain item records, vendor information, and purchasing documentation within the ERP system.
• Prepare purchasing, inventory, usage, and open-order reports as requested.
• Maintain records and supporting documentation related to purchasing activities, supplier information, and inventory planning.
• Assist with planning material purchases and inventory replenishment to support production requirements.
• Track material pricing and maintain current purchasing information to support estimating and purchasing decisions.
• Prepare and maintain customer agreements related to advance material purchases and long-lead items.
• Coordinate transportation and delivery logistics with suppliers and internal departments.
• Assist with resolving supplier, delivery, and material availability issues.
• Support inventory accuracy through proper purchasing procedures and record maintenance.
• Provide updates on open orders and critical material purchases during meetings and project discussions.
• Provide backup support for purchasing, materials planning, and related administrative activities as needed.

Qualifications & Skills

• Bachelor's degree in Supply Chain, Business, Finance, Accounting, Construction Management, or a related field preferred.
• Experience in purchasing, procurement, materials planning, inventory management, or supply chain operations.
• Experience with ERP/MRP systems.
• Proficiency in Microsoft Excel, including pivot tables, filters, lookups, and data analysis.
• Experience working in a manufacturing, steel fabrication, or construction-related environment preferred.
• Understanding of steel products, structural materials, and fabrication processes preferred.
• Strong organizational and project coordination skills.
• Strong negotiation and vendor management abilities.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.

Physical Requirements:

• Office-based position with routine use of a computer.
• Ability to lift 25 lbs., bend, squat, kneel, sit, and/or stand for extended periods of time with or without reasonable accommodation.
• Vision abilities required include close vision, distance vision, and depth perception.

Equal Employment Opportunity Statement

ACI Building Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.