Accounts Payable Specialist (Project-Based/Temporary Role)

Eligibility Applicants must be currently authorized to work in the United States on a full‑time basis. We are unable to sponsor or take over sponsorship of an employment visa at this time. Job Summary Reporting to the Accounts Payable Manager and the Lead Accounts Payable Specialist, this role supports the Accounting, Finance, and Project Accounting teams by accurately processing supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies. Key Responsibilities Receive, review, and process all supplier invoices with accurate GL coding, cost centers, and project tasks; perform 2‑ or 3‑way match to POs/receipts where applicable. Prepare and execute scheduled payment runs (ACH, check, wire, or in‑house check); obtain approvals and maintain cash control documentation. Monitor and respond to suppliers and employees across multiple AP email addresses. Assist with supplier maintenance, including reviewing and approving supplier onboarding. Reconcile supplier statements; research and resolve any variances. Assist with supplier refund check requests. Support month‑end close activities: accruals for uninvoiced receipts/services, AP aging review, and reconciliations. Partner with Purchasing and Operations to improve PO compliance and receipt timeliness. Create and maintain SOPs, checklists, and training guides for submitters and approvers. Provide audit support (internal/external): pull samples, compile PBCs, and document controls. Identify and implement process improvements and automation in AP workflows. Uphold policy compliance and internal controls across all AP transactions. Perform other duties as assigned. Required Qualifications High school diploma or GED required; associate’s degree in Accounting, Finance, or a related field preferred. At least 2+ years of high‑volume Accounts Payable experience in a multi‑entity or multi‑location environment. Proficiency with an ERP/AP system (e.g., Workday, NetSuite, SAP) and Excel/Google Sheets (lookups, pivots, filters). Knowledge of 3‑way match, accruals, supplier master management, and 1099 basics. Strong attention to detail, accuracy, and follow‑through in a deadline‑driven environment. Clear written and verbal communication; service‑oriented approach with suppliers and internal partners. Ability to prioritize and manage multiple queues/inboxes and competing requests. Discretion handling confidential financial and business information. Collaborative mindset and problem‑solving skills. Location & Work Arrangement On‑site or remote work is acceptable for candidates residing in SantaFe, NM, Denver, CO, LasVegas, NV, Houston, TX, or Dallas, TX. Compensation Hourly rate range: $20.50/hr to $24.50/hr, based on location and experience. Work Schedule Project‑based/temporary position (anticipated duration 5+ months). Monday‑Friday 9am–5pm, with occasional evening or weekend work as required. Work Environment & Physical Demands The role primarily operates in a standard office or remote environment. Responsibilities include prolonged sitting, frequent use of computer, keyboard and telephone, repetitive hand and wrist movements, and occasional light lifting of materials up to 10pounds. EEO Statement MeowWolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, genetic testing, veteran status, or any other protected characteristic. #J-18808-Ljbffr