Construction Operations Assistant

Job Description

Job Description

Construction Operations Assistant

Childs Play

Employment Type:  Full-Time

Schedule:  Monday–Friday, 6:00 AM – 2:30 PM

Hourly Pay Range:  $21.00/hr – $23.00/hr, depending on experience

Childs Play is seeking a highly organized and proactive Construction Operations Assistant to join our team. This individual will provide critical administrative and operational support across ongoing construction projects, playing a key role in ensuring smooth communication and coordination between the office, field personnel, subcontractors, vendors, and clients.

The ideal candidate combines exceptional organizational skills with the ability to anticipate and respond to operational needs in a fast-paced environment. This role works closely with the Operations Manager and executive leadership, supporting the day-to-day logistics, documentation, and coordination that keep projects running on schedule.

Key Responsibilities

• Support operations staff in coordinating and tracking daily project activities
• Maintain and organize project documentation, including contracts, RFIs, submittals, change orders, and compliance records
• Schedule inspections, job site visits, and internal/external meetings
• Liaise with subcontractors, vendors, and clients to ensure adherence to project timelines and deliverables
• Prepare and distribute project correspondence
• Assist with permit applications and agency coordination
• Track material orders and delivery schedules
• Support job cost tracking and invoice review
• Assist with bid preparation and submittal processes, including reading project plans
• Track and maintain subcontractor and vendor Certificates of Insurance (COIs) and licensing documentation
• Assist with collecting lien releases/waivers and maintaining preliminary notice records
• Support safety compliance efforts, including maintaining OSHA logs, scheduling safety meetings/toolbox talks, and tracking required certifications
• Assist with project close-out documentation, including punch lists, warranty information, and as-built records
• Coordinate new subcontractor/vendor onboarding, including W-9s and insurance requirements

Operational Duties

Responsibilities include, but are not limited to:

• Provide administrative and operational support across all construction projects
• Review and verify job folders for accuracy and completeness
• Maintain active communication with Crew Leaders and field staff
• Communicate directly with customers, vendors, and subcontractors
• Generate and maintain submittal logs and Dig Alert notifications
• Anticipate project requirements and resource needs
• Coordinate upcoming orders and purchases with the Operations Manager and CEO
• Assist with generating and maintaining project folders, submittals, schedules, contract compliance, and daily logs
• Ensure accurate and timely recordkeeping for all project logs
• Track equipment rentals and maintain equipment rental logs
• Maintain delivery schedules and logs
• Coordinate rental equipment and material orders
• Research and evaluate specialty or project-specific materials
• Perform general administrative support: phone coverage, filing, and basic office upkeep
• Support basic bookkeeping tasks, such as coding invoices and receipts

Qualifications

• 1–2 years of experience in construction administration, operations, or project coordination (preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with construction management software (e.g., Procore, PlanGrid, Buildbook) is a plus
• Strong written and verbal communication skills
• Ability to read and understand construction documents and plans required
• Strong organizational and time management skills
• Bilingual in English and Spanish is a plus

Physical Requirements

• Lifting: Occasionally lift and carry up to 25 pounds (e.g., binders, small tools, or samples)
• Manual Dexterity: Operate standard office equipment and tools
• Vision and Hearing: Ability to read plans and hear clearly in high-noise construction environments

Professional Competencies

• Demonstrates strong organizational and prioritization abilities
• Maintains professionalism in all internal and external interactions
• Collaborates effectively across teams and with external partners
• Exhibits initiative, accountability, and a proactive work ethic
• Follows company protocols and contributes to operational compliance
• Shows adaptability and willingness to learn new tools and processes
• Possesses sound judgment and decision-making capabilities
• Communicates with clarity and professionalism
• Pays close attention to detail and accuracy in all tasks
• Reliable and punctual in attendance and task completion

Benefits

• Paid Holidays
• Paid Time Off (PTO)
• Retirement Plan
• Dental and Vision Coverage (subject to eligibility and plan terms)