Deal Clerk

Job Full Description Summary of Deal Clerk Duties • Code & post deals • Calculate commissions • Process & pay monthly warranty, GAP, & aftermarket products • Process & maintain clean accounting schedules • Maintain list of items needed from customer deals • Process & maintain payoffs, reserve statements, & inventory reports • Perform other accounting & administrative functions as directed Job Description • Strong skills in problem solving, documentation, research, and data analysis. Maintains an adequate system of accounting records and develops periodic financial reports. • Performs accounting functions for the company by processing paperwork and finance contracts for New and Used retail and lease deals. • Verifies, allocates, and posts transactions into proper journals, ensures proper profit calculations, and ensures transaction back-up documents are properly retained. • Records sales commissions and verifies all other aspects of vehicle transactions; Essential Duties And Responsibilities • Processes all vehicle sales contracts in accounting; • Checks for accuracy and completeness of all required paperwork; • Prepares payoff checks on trade-in vehicles; • Prepare and reconcile sales associates' commission worksheets; • Verify contract funding is correct and posts into accounting; • Responsible for certain aspects of dealer-trade transactions; • Post wholesale transactions into accounting; • Reconcile and clear various schedules including, new vehicle inventory, used vehicle inventory, contract funding receivable and other vehicle transaction receivables; • Receipt finance reserve payments and maintain schedules in good order; • Record contract funding to the general ledger when received from bank; Summary of Qualifications And Requirements • Strong attention to detail, ability to work independently and ability to multi-task; • Team-oriented and able to work in an open-office environment; • Understand and commit to deadlines and ability to apply appropriate sense of urgency to assigned tasks; • Some background in accounting is also preferred. Preference will be given to candidates with at least a two-year degree in accounting; • Professional dress will be required; • Ability to pass pre-employment background; • Highly organized, detail-oriented multi-tasker • Excellent customer service skills and be good at interacting with people • Strong computer skills, including Microsoft Office. Experience with DealerTrack/Arkona or other dealership software is a Plus. Notary a is a plus • High School Diploma or GED required QUALIFICATIONS: Responsible to ensure the accurate processing of all customer sales transactions and its related paperwork. Must read and comprehend instructions and information, both orally and in writing. Working knowledge of Microsoft Office Suites. Excellent communication and interpersonal skills. Required to effectively utilize the dealership's computer system. Knowledge of credits and debits along with one year of general office experience, preferred. • Reviews all customer sales transactions (deals) for accuracy, completed information, deposits or C.O.D.'s and attached required documents (e.g., purchase and sale agreement, insurance binder, credit application & finance contract-if applicable) and notifies applicable dealership personnel of required documentation needed via e-mail. • Coordinates and ensures that all trade-in paperwork information has been received and is complete (e.g., Odometer statement, Title, Duplicate Title Form, required fees). • Processes sales commissions for payment to Sales Associates through a specific mathematical formula, completes Commission Sheet and submits to Payroll. • Reviews sales data information initiated by Sales & Finance personnel for accuracy, then transfers this information into the appropriate accounting systems via computerized methods to balance customer accounts and vehicle inventory. • Reviews "Miscellaneous Payable Scheduled Items" purchased by the customer for payment to applicable vendor. • By the 5th business day of each month, all deals (e.g., finance, lease, retail) for the current month are to be finalized. • Runs applicable end of month reports (e.g., Sales Doc, Accounting Doc) and verifies that the Sales Doc and Accounting Doc balance.