Executive Assistant

Executive Assistant

Shift: Day 5x8-Hour (08:00 - 17:00)

MUST BE: Proficient in Microsoft Office suite, Microsoft Outlook calendar, experience with providing executive level clerical support. This role is a high level Executive Assistant supporting the VP.

**Prior Executive Assistant experience from a healthcare environment is HIGHLY Preferred

JOB REQUIREMENTS: At least 3+ years of experience supporting VP level and above preferably from a healthcare environment. Healthcare environments will get preference.

JOB DUTIES:

• Keep calendar up to date, removing and adding items accordingly.
• Provide documents that are needed for meetings.
• Work with other admins to set up meetings.
• Making phone calls as requested by director.
• Gathering information as needed by director.
• Scheduling 1:1 meeting with direct reports
• Making sure director is on time to meetings; If they need a reminder if their meetings are back-to-back.
• Keep director aware of changes as they occur.
• Organizing paperwork and filing
• IS for Director o Ordering new laptops, printers, cell phone, iPad as needed o Maintaining supplies for printers for directors and ourselves o Call IS with problems that occur for director and us o Ordering software as needed or upgrades.
• Creating memberships/ or reinstating memberships to organizations (ex: AAACN)
• Keep mileage for the director to input mileage reimbursement as needed.
• Corporate reports on compliance pulling our data and dispersing accordingly (i.e., competencies, flu shot)
• Helping new managers with parking
• Arranging new employee internal orientation
• Computer assignment
• Office Phones changed over to them; appropriate notifications set up.
• Ordering or assigning new cell phones
• Process reimbursements for costs out of pocket
• Travel Conferences, when needed.
• Make reservations for employees traveling.
• Book air and or hotels for travelers
• Mail cards and interoffice items

Accede Solutions Inc (accedesolution.com)