Project Assistant

Job Description

OVERVIEW

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We are looking for a motivated, organized and analytical Project Assistant with a strong attention-to-detail skillset for our office in Bethlehem, PA. This role will get exposure to various things within a project’s scope. If you are an individual, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you!

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GENERAL INFORMATION

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• Reports to Construction Operations Manager, but works closely with all Project Managers, Estimators and other field personnel.
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• Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours.
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JOB DESCRIPTION/DUTIES

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• Provide support and assist Project Managers with the overall administration and coordination of a project from planning to completion.
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• Prepare bid documentation for submission as required.
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• Manage, compile, and track data and documentation for specific projects.
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• Interact with vendors and lower tier subcontractors in verifying quotation accuracy.
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• Assist with material and equipment submittal process.
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• Prepare permit applications and arrange for permit procurement through the applicable authority and jurisdiction.
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• Obtain permits via email, US mail, or in person if required. Maintain work order, change order, submittal and document control logs.
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• Assist in preparing job cost reports and compiling other financial information using project accounting software.
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• Prepare required project close out documentation and affect delivery. Schedule electrical inspections as required.
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• Provide ongoing analysis of company operations and processes to devise specific strategies that address weaknesses and promote improvement. Performs other related duties as assigned.
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• Assist in any ad-hoc duties, projects and activities as and when required.
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MINIMUM QUALIFICATIONS

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• Demonstrates knowledge of the construction process, including an understanding of contract documentation, construction blueprint and plan reading, submittals, job costing, subcontracts, submittals, permits and inspections.
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• Minimum of two years’ experience in an office support role - experience in a construction related role a plus.
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• Proficiency with including Microsoft Office Suite a must; experience with construction accounting software a plus
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• Excellent organizational, oral, written and interpersonal skills required must be a self- motivated individual.
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• Team player in a small office environment
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• Strong customer service mindset and approach to business
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• Detail oriented, must have the ability to prioritize work, analyze information, identify discrepancies and meet deadlines.
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• Strong Problem Solving and troubleshooting skills required.
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• Valid driver’s license
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BENEFITS

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• Eligible for Company Profit Sharing Plan after first year.
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• Medical, Dental and Vision Health Benefits
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• Insurance Benefits including Life and Short-term Disability.
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• Paid Time Off
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• Paid Holidays
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