Program Assistant

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 475 Alumni Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 200205 Student Activities-Stu Life Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.50 - $22.79 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: The Club Sports & FOOT (First-Year Orientation Outing Treks) Program Assistant provides operational, administrative, and programmatic support for Club Sports and FOOT initiatives, helping ensure a safe, engaging, and effective student experience for more than 3,000 students involved in club sports across campus and over 100 incoming students in the FOOT program. This position assists with advancing student well-being, health, and wellness by supporting opportunities that promote physical activity, community connection, belonging, and holistic student development. Assists with providing resources for student participants, student leaders, coaches, and campus partners. Assists with the coordination of logistics, supports risk management and program operations, and contributes to creating an environment where students can develop leadership skills while maintaining healthy lifestyles and positive social connections. Under direct supervision and operational oversight, this role provides support in strengthening student engagement, enhancing campus community, and contributes to the overall student experience and success. This position is open to qualified undergraduate students, graduate students, and community members ESSENTIAL FUNCTIONS Assists with distributing and managing Club Sports medical kits, supplies, uniforms, and additional equipment. Supports ongoing inventory and restocking needs for teams and EMT staff. Conducts weekly or bi-weekly Club Sports storage and equipment inventory checks; assists with overall equipment management. Attends home competitions and tournaments, when available, to serve as a program representative, monitor safety and compliance, and upholds sportsmanship aligned with university values. Compiles team game schedules into a master document to support program planning and EMT scheduling. Coordinates with Club Sports teams and EMTs to confirm appropriate medical staffing for home games and competitions. Assists with processing and tracking all Club Sports Risk and Liability Waivers. Verify that every student athlete has a completed waiver before practices or competitions. Serves as the first point of contact for FOOT participant questions and needs. Escalates as appropriate. Sends acceptance emails, tracks responses, and corresponds with waitlisted students as requested. Assists in training Trek Leaders on social programming, group management, and engagement strategies. Attends FOOT treks (late August) and activities, including kayaking, indoor rock climbing, and evening social programs. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE High School diploma required Prior experience in recreation, outdoor programs, athletics, or student leadership preferred Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES Strong organizational and time-management skills preferred. Ability to communicate clearly and professionally with students, staff, and outside partners preferred. Comfort enforcing compliance expectations and safety procedures preferred. Ability to work independently and manage multiple tasks preferred. Willingness to attend events and activities that may occur on evenings or weekends preferred. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. #J-18808-Ljbffr