Energy Dispatch & Operations Efficiency Specialist - Conserv FS - Woodstock, IL

Energy Dispatch & Operations Efficiency Specialist Reports to: Energy Procurement & Information Systems Manager. Status: Exempt. Salary: $50,000 - $60,000 / year. Purpose and Summary The Energy Dispatch and Operations Efficiency Specialist coordinates refined fuel dispatch operations, monitors storage inventories, reviews optimization of delivery routes, and improves operational efficiency across the Conserv FS service territory. Essential Job Functions Dispatch and Routing Management Utilize wEBS to schedule, dispatch, and optimize refined fuel deliveries. Monitor daily delivery activities, recommend route adjustments based on growth patterns, inventory levels, weather, and priorities. Balance seasonal fluctuations across routes to ensure coverage, maximize driver utilization, and meet peak demand. Coordinate with drivers, operations personnel, and customer service teams to ensure efficient and timely service. Analyze route performance and identify opportunities to improve delivery efficiency, reduce mileage, and lower operating costs. Maintain accurate dispatch records and delivery documentation. Tank Monitoring and Inventory Management Monitor customer and bulk storage tank levels through remote systems. Proactively schedule deliveries based on consumption patterns, tank thresholds, seasonal demand, and customer requirements. Investigate tank alerts, consumption anomalies, and inventory discrepancies. Coordinate inventory replenishment with supply and procurement teams. Maintain accurate inventory reporting and reconciliation. Reporting and Data Management Generate daily, weekly, and monthly reports on deliveries, tank inventories, routing efficiency, and performance. Maintain accurate records of fuel deliveries, inventory transactions, and customer activity. Analyze operational data and prepare summaries for management review. Assist with forecasting seasonal demand and delivery volumes. Customer Service and Communication Serve as point of contact for customer inquiries regarding deliveries, tank levels, and schedules. Communicate proactively with customers about upcoming deliveries and service updates. Coordinate with sales and operations teams to address customer needs and concerns. Maintain positive customer relationships through responsive and professional communication. Operational Coordination Support dispatch personnel by preparing schedules, reports, and route documentation. Coordinate with drivers and operations staff regarding schedule adjustments and customer requests. Assist with inventory reconciliation and supply planning activities. Support emergency response communications during severe weather or supply disruptions. Compliance and Recordkeeping Maintain operational files and documentation per company policies and regulatory requirements. Assist with audits, reporting requirements, and compliance documentation. Ensure accuracy and confidentiality of customer and operational records. Other Job Functions Assist the Energy Procurement & Information Systems Manager upon request. Support and contribute to company goals and objectives through collaboration. Follow Conserv FS’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures. Perform all other duties as assigned. Requirements College degree in business administration, agriculture, operations management, or related discipline. 3–5 years of experience in energy administration, dispatch support, customer service, or agricultural‑related industries. Experience managing inventory systems or wEBS software. Familiarity with tank monitoring platforms and inventory management systems. Strong proficiency in Microsoft Excel, Word, Outlook, and reporting tools. Ability to manage multiple software applications and databases simultaneously. Knowledge of refined fuels, lubricants, and energy market fundamentals. Proven ability to work independently and in a team‑oriented environment. Strong organizational and administrative skills. Excellent attention to detail and accuracy. Effective verbal and written communication skills. Ability to prioritize multiple tasks in a fast‑paced environment. Customer‑focused mindset. Strong analytical and problem‑solving abilities. Valid driver’s license; ability to travel independently and overnight as needed. Benefits Fully funded pension, medical, dental, vision, life insurance, supplemental plans, paid time off, paid holidays, 401(k) with matching, Employee Assistance Program. Eligibility varies by position. Compensation: base pay plus potential bonuses, incentives, commissions based on experience and location. Equal Opportunity Employer We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of background, are encouraged to apply. As a federal, state, and local contractor we comply with applicable regulations and affirmative action responsibilities. Employment is contingent on acceptable background check, drug test, motor vehicle report, and/or reference check as applicable and permissible by law. #J-18808-Ljbffr Conserv FS, Inc.