Payroll Administrator

Payroll Administrator

Payroll Clerk – Direct Hire Shift: Monday-Friday | 8:00 AM-5:00 PM Salary: $40,000-$60,000 Join a growing team as a Payroll Clerk responsible for processing payroll, managing payroll tax reporting, and ensuring compliance with federal, state, and local regulations. This role is ideal for a highly organized professional with experience handling payroll tax filings, employee records, and payroll administration in a fast-paced office environment.

Education Requirements

• High School Diploma or GED required
• Associate degree in Accounting, Finance, Business, or related field preferred
• Payroll certification or additional accounting coursework is a plus
• Proficiency in Microsoft Excel and payroll software required

Experience Requirements

• Minimum 2 years of payroll processing experience preferred
• Experience preparing and filing Form 941 and Form 940 tax returns required
• Knowledge of payroll laws, tax regulations, wage and hour compliance standards
• Experience with payroll tax reporting and payroll reconciliations
• Strong data entry, organizational, and problem-solving skills
• Ability to handle confidential employee and payroll information
• Multi-state payroll experience preferred
• Accounting or bookkeeping experience is a plus

Physical Capabilities

• Ability to sit and work at a computer for extended periods
• Frequent use of computers, calculators, and office equipment
• Ability to perform repetitive data entry tasks with a high level of accuracy
• Strong attention to detail while managing multiple deadlines
• Ability to work a full-time office schedule

Job Duties

• Process weekly, bi-weekly, or semi-monthly payroll accurately and on time
• Calculate wages, overtime, bonuses, deductions, garnishments, and benefit withholdings
• Prepare and file federal payroll tax forms, including Forms 941 and 940
• Reconcile payroll taxes and ensure timely payment of tax liabilities
• Maintain and update employee payroll records, direct deposits, and wage information
• Process new hires, terminations, pay adjustments, and employee status changes
• Verify timesheets and ensure proper approvals and coding
• Respond to employee payroll, tax, and benefits inquiries
• Assist with year-end payroll activities, including W-2 preparation and distribution
• Maintain compliance with federal, state, and local payroll regulations

Benefits vary by client and are confirmed at the time of offer. Examples may include: Medical, dental, and vision insurance Life insurance Disability insurance 401(k) Paid time off (PTO)

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.