Administrative Assistant

Administrative AssistantThe Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.Essential Functions, Duties & Responsibilities:Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leadersPerforms clerical and administrative tasks including communication and reporting on daily activities and ongoing projectsReceives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staffSchedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achievedAssists with new employee orientation and onboardingCoordinates orders for IT equipment, kits, business cards and other items necessary for employee successFacilitates payment of vendors, service providers and suppliersAssists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and mealsOrganizes team communications and events, both internally and offsiteMaintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the businessAssist with other projects as neededTravel Requirements:This is a onsite based role, however, up to 10% travel may be required to attend key industry and corporate events.Required Skills & Abilities:Excellent verbal and written communication skillsExcellent organizational skills and attention to detailExcellent time management skillsProficiency with Microsoft Office or similar software with the ability to learn new or updated softwareFlexible team player willing to do what it takes to get the job done; adaptable and enjoys a challengeExcellent interpersonal skillsAbility to keep company confidencesEducation and Experience:BS/BA or equivalent experience required, preferably in business-related fieldTwo years of work experience in administrative role reporting directly to upper managementPreferred experience overseeing budgets and expensesPreferred experience developing internal processes and filing systemsPhysical Requirements:Prolonged periods sitting at a desk and working on a computer