Automotive Bookkeeper

Job Description

Job Description

Job Summary

The Automotive Bookkeeper is responsible for managing financial transactions and maintaining accurate accounting records for the dealership. This role supports dealership operations by handling accounts payable/receivable, reconciling accounts, and assisting with financial reporting specific to vehicle sales, service, body shop and parts departments.

Key Responsibilities

• Record and maintain daily financial transactions for vehicle sales, service, body shop, and parts departments
• Process accounts payable (vendor invoices, flooring expenses, inventory purchases)
• Manage accounts receivable, including customer payments and financing transactions
• Reconcile bank accounts, dealership statements, and manufacturer accounts
• Post vehicle deals into the accounting system and verify deal accuracy (gross, fees, commissions)
• Track and reconcile inventory, including new and used vehicles
• Assist with payroll processing, including commissions for sales staff
• Prepare monthly financial statements and assist with closing processes
• Maintain compliance with dealership policies, manufacturer requirements, and tax regulations
• Work closely with the Controller, Fixed Operations Manager, and Sales Managers
• Assist with audits and provide documentation for tax filings

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s in Accounting/Finance preferred)
• 2+ years of bookkeeping or accounting experience (automotive dealership experience strongly preferred)
• Knowledge of automotive accounting processes (deal posting, flooring, inventory accounting)
• Experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) is a plus
• Strong proficiency in Microsoft Excel and accounting software

Skills & Competencies

• Strong attention to detail and accuracy
• Ability to work in a fast-paced, high-volume environment
• Solid understanding of accounting principles
• Strong organizational and time management skills
• Ability to handle confidential financial data
• Effective communication and teamwork skills

Work Environment

• Office setting within a dealership
• Frequent deadlines tied to month-end closing and sales reporting
• Regular interaction with sales, finance, and service departments

Preferred

• Experience with manufacturer reporting requirements
• Familiarity with title processing and registration paperwork
• Knowledge of automotive financing and lender relationship