Administrative Assistant

Administrative Assistant For People ServicesWage: $18.50 to $19.70, depending on experienceEasterseals-Goodwill Northern Rocky Mountain, Inc. (ESGW) is a mission-driven organization with a broad reach across our communities. Through a combination of human services and Goodwill retail operations, we create opportunities for people to work, learn, and thrive.Employees at ESGW are part of a collaborative, respectful workplace where reliability, professionalism, and teamwork matter. We value people who take pride in their work, support one another, and understand how their role contributes to the bigger picture.Position SummaryDo you love keeping things organized, accurate, and running smoothly? Are you someone people trust and rely on? The Administrative Assistant for People Services is a key behind-the-scenes role that keeps essential processes on track. This position supports administrative operations, personnel records, and compliance efforts while working closely with internal teams. If you enjoy detail-oriented work, value confidentiality, and want to be part of an organization doing meaningful work, this may be the perfect fit.Key ResponsibilitiesMaintain complete, accurate, and timely personnel recordsManage confidential information in compliance with HIPAA, CARF, and ESGW requirementsUpdate HRIS records and ensure electronic files are properly maintainedCompile reports and documentation related to personnel activitiesTrack HR training, policy acknowledgements, and compliance requirementsConduct and track OIG and SAM reportingProcess employment verifications and authorized information requestsManage HR document destruction schedulesTrack driver licenses, vehicle insurance, and generate annual DMV reportsManage the volunteer programComplete additional administrative duties and special projects as assignedProvide daily backup support for the main front desk to cover breaks and lunchOccasional full-day backup support for the main front desk may be requiredQualificationsEducationHigh School diploma or equivalentExperienceThree to five years of administrative experienceFormal administrative or secretarial training may substitute for experienceSkillsStrong administrative and organizational skillsExcellent written and verbal communicationProficiency in Excel, Word, and PowerPointAbility to learn new software systemsAbility to handle confidential information with discretionAdditional RequirementsRegular and predictable attendance in accordance with ESGW policyAbility to work independently and collaborativelyAbility to move throughout the facility and community, with or without reasonable accommodationAll positions require the completion of a background check. Acknowledging or having criminal convictions does not constitute an automatic bar to employment.Easterseals-Goodwill offers a comprehensive & competitive benefits package including:Medical, Vision, Dental, and Voluntary ProductsPaid Time Off (PTO)401(k) Retirement Plan + up to 4% contributionTuition AssistanceFlexible Spending + Health Savings Accounts10% Discount on ESGW ServicesEmployee Wellness Program30% Discount at Goodwill StoresEasterseals-Goodwill is a 501(c)(3) nonprofit organization and is a qualifying employer for the Public Service Loan Forgiveness ("PSLF") program. Under the PSLF, you may be eligible for student loan forgiveness on qualifying loans under specific terms. Contact your loan provider for more information.Easterseals-Goodwill (ESGW) is an equal-opportunity employer and encourages all qualified applicants to apply. We are committed to maintaining a recruitment process that is fair and accessible to everyone. Our goal is to foster a workplace that values diverse perspectives and creates an environment where individuals from various backgrounds feel respected and supported. We do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetics, or veteran status, in accordance with applicable laws. If you need assistance or accommodation during the application process, please inform us, and we will do our best to provide appropriate support.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.