Admin Specialist III

Description Position Concept This position works under minimal supervision and provides administrative and technical support to station management and staff. It coordinates, tracks, documents and ensures compliance related to Big Bend Station. Responsibilities include originating forms, maintaining training materials, updating complex spreadsheets, running queries, monitoring budgetary accounts, and communicating monthly. Details Title: Admin Specialist III Company: Tampa Electric Company Location: Florida - Apollo Beach Shift: 8 Hr. X 5 Days Responsibilities Payroll processing: Enter & review supervisory, operating, and office payroll, including time‑card entry for maintenance employees. Perform bi‑weekly payroll closeout, handle paycheck distribution, and respond to payroll special requests. Payroll reporting: Provide reports on productive and non‑productive time, overtime hours, headcount, sick‑time percentages, and other payroll metrics. Review payroll records for errors and completeness, ensure approvals, and release records via the WorkMan system. Plant purchasing, accounting & invoicing: Review purchase requisitions, service entry sheets, purchase orders, and vendor invoices for completeness and accuracy; enter required data into SAP and WorkMan; maintain historical files. Balance contractor time‑card data to invoices and resolve discrepancies with journal entries where needed. Manual accruals & budget variance: At month end review outstanding purchase requisitions and vendor invoice accruals; prepare and submit monthly accruals and journal entries. Special funds & miscellaneous duties: Disperse and track special funds (e.g., hurricane, annual events, safety luncheons). Prepare expense‑account statements for special‑fund close‑out and assist with food orders, room set‑ups, and information distribution. Qualifications Education: High School Diploma (required); Associate’s Degree (preferred). Experience: Minimum 6 years related to these duties; preferred 2 years in a utility environment. Familiarity with SAP, FERC system of accounts, WorkMan, and power‑plant terminology. Knowledge/Skills/Abilities: Proficiency in budget and payroll systems; strong keyboard skills; proficiency in MS Word, Excel, PowerPoint, and other systems. Preferred experience with purchase requisition ordering and Service Entry Sheet processing. Competencies: Builds strong, collaborative relationships; cultivates innovation and embraces change; develops people and teams; speaks up on safety, health, and the environment; takes ownership and acts with integrity. Physical Requirements Baseline Medical Examination required. Pre‑employment physical exam may be required for positions with bona fide job‑related physical requirements. Benefits Competitive Salary 401k Savings Plan with company matching Pension Plan Paid Time Off Paid Holiday Time Medical, Prescription Drug, and Dental Coverage Tuition Assistance Program Employee Assistance Program Wellness Programs On‑site Fitness Centers Bonus Plan and more Storm Duty Requirements Responding to storms will be considered a condition of employment. Team members are required to participate in the response/recovery activities related to emergencies and disasters to maintain service to TECO Energy customers. Compensation will be provided in accordance with company rules and procedures. Equal Employment Opportunity Statement TECO Energy is proud to be an equal opportunity employer. TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations. In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities. Pay Transparency Non‑Discrimination Statement The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c) ADA Policy It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to, the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s. #J-18808-Ljbffr Tampa Electric