Administrative Assistant 3

Administrative Assistant

As an Administrative Assistant with West Central Health District at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

Job Responsibilities

This position will be based in Columbus and will provide administrative support daily to the District Clinical and Nursing Director as well as the District Health Director, as needed. You will support the Department by utilizing your expertise to fulfill the following responsibilities:

• Review all forms/documents for accuracy prior to submitting to the DND for approval.
• Will require intermediate skills in Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel and leave requests
• Assist with the development of MOU's, MOA's and contracts for the 16-county health departments.
• Provide administrative support for the District QA/QI Clinical Team, nurse training, and Employee Health.
• Serve as a liaison between the district and county level staff and community partners.
• Serve as a backup for the Admin Assistant for the Executive Leadership Team and any other duties assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS: High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent. PREFERRED QUALIFICATIONS: Associate's degree from an accredited college or university and Four or more years experience managing correspondence for high level managers, including drafting documents. Experience working on multiple projects simultaneously with short deadlines for completion. Advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, data entry, etc.). Must demonstrate excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers. Work requires the ability to manage multiple duties simultaneously.

Additional Information

All West Central Health District 7 employees are deemed essential workers in the event of an emergency. As such, you may be called on to participate in an event including but not limited to: staffing a shelter, working at a Specimen Point of Collection Site (SPOC) and/or working at a Point of Dispensing site (POD). If you are called on to participate, you are required to report to the designated site as a condition of employment, whether the emergency occurs during or outside regular work hours.

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department Of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email View email address on click.appcast.io.

DPH is an Equal Opportunity Employer.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Standard Benefits for Full-Time Salaried Employees In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.