Accounts Receivable Specialist (Non-Billing)

Accounts Receivable Specialist

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

Position Summary: The Accounts Receivable Specialist is responsible for managing key financial and administrative functions related to collections, cash application, account reconciliation, and reporting. This position plays a critical role in ensuring the accuracy of receivables, timely resolution of discrepancies, and maintaining healthy cash flow. The role requires strong analytical, organizational, and communication skills with the ability to work independently in a fast-paced construction or service-based environment.

Essential Functions:

• Manage A/R collections across multiple branches, including high-volume investigation and resolution of outstanding balances.
• Communicate with branch managers and corporate finance teams to resolve payment issues, discrepancies, and overdue accounts.
• Provide weekly status reports to Corporate Finance, outlining expected collection timelines, outstanding balances, and key issues.
• Post check and ACH payments accurately to customer accounts and job records.
• Maintain and reconcile the unapplied cash report, ensuring all funds are properly identified and applied.
• Prepare and process adjustment invoices for quantity or payment discrepancies as needed.
• Verify lien waivers weekly, ensuring payment amounts align with approved values; obtain branch manager signatures and return completed forms.
• Complete Sales and Use Tax reports as required for specific jobs or jurisdictions.
• Regularly review DOT websites or client portals to verify payment postings and quantities paid.
• Close out completed jobs in Vista and ensure all financial data is accurate prior to closure.
• Collaborate with billing and accounting personnel to resolve account issues and improve workflow.
• Maintain accurate recordkeeping and filing for all payment and collection activities.
• Provide administrative support, including phone coverage, document preparation, scanning, and filing.
• Perform other work-related duties as assigned by management.

Education:

• Associate degree in Accounting, Finance, or related field preferred.
• Equivalent combination of education and relevant experience may be considered.

Experience:

• Minimum of 35 years of experience in Accounts Receivable, Accounting, or related field.
• Experience within the construction or service industry preferred.
• Prior exposure to ERP or accounting systems such as Vista by Viewpoint highly desirable.
• Demonstrated history of managing large-volume collections and reconciliations.

Skills and Competencies:

• Strong analytical and numerical aptitude with attention to accuracy and detail.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Working knowledge of accounting and A/R systems; Vista preferred.
• Excellent verbal and written communication skills, with the ability to interface effectively across all organizational levels.
• Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple projects and maintain meticulous records.
• Ability to work both independently and collaboratively within a team.
• Professional demeanor with strong problem-solving and follow-up skills.