Secretary to Principal

Secretary to Principal Florence ISD Florence Elementary - Florence, Texas Open in Google Maps This job is also posted in ESC Region 12 , and Florence ISD Job Details Job ID: 5955244 Application Deadline: Posted until filled Posted: Oct 08, 2026 5:00 AM (UTC) Starting Date: Immediately Job Description Job Title: Secretary to Principals Wage/Hour Status: Non Exempt Reports to: Principal Dept./School: Florence Elementary School Date Revised: October 8, 2026 Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High School diploma or GED Knowledge/Skills: Ability to schedule meetings using an electronic platform Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills Experience: One to three years secretarial experience, preferably in public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. Maintain school calendar of events and publish on various platforms. Compile, maintain, and file all reports, records, and other documents as required. Maintain student and staff records according to established procedures. Call parents to verify student absences and tardies as needed. Enter school data as needed. Reception and Phones Receive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal and assistant principal. Assign paras to duties as assigned by principal. Make copies as assigned by principal and assistant principal. Accounting and Inventory Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies. Orders supplies as necessary. Other Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality. Assist with various campus programs. Manage coverage for Front Office, ISS position, hourly lunches. Manage substitutes, rosters, lesson plans, keys, emergency folders, ipads Updates website Other Duties as assigned Supervisory Responsibilities: Monitor the clock in and out times of other campus secretaries and clerical aides. Manage substitute system for adequately filling absences. Equipment Used: District issued personal computer, printer, copier, fax machine, and calculator. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress Position Type: Full-Time Job Requirements At least 3 year(s) of relevant experience preferred. Citizenship, residency or work visa required Contact Information Ercilia Paredes , Principal Florence Elementary Email: View email address on click.appcast.io Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws. #J-18808-Ljbffr Florence Elementary