Service Billing Coordinator (HVAC)
$70k - $80kESPO Corporation
Service Billing Coordinator (HVAC)
Location: Elk Grove Village, IL
Job Type and Duration: Direct Hire
Pay range: $70,000 - $80,000
Position Summary
The Service Billing Coordinator is a key financial and administrative support role, responsible for the accurate and timely billing of service and construction work and for the health of the accounts receivable ledger across multiple operating entities. This position owns the full service and construction billing cyclefrom converting completed work orders, time-and-material tickets, and project milestones into invoices, through to collections and cash application. The ideal candidate is highly organized and detail-oriented, understands how service and construction jobs are costed and billed, and is confident following up on outstanding balances with clients in a fast-paced field-operations environment.
Responsibilities
Service & Construction Billing
- Prepare, review, and issue accurate invoices for service calls, time-and-material work, and construction project billings in accordance with contract terms, work orders, and agreed schedules of value.
- Process and reconcile billing across service calls, maintenance agreements, and construction projects, including progress billings, AIA-style pay applications, schedules of value, and retainage.
- Coordinate with field technicians, project managers, and dispatch to gather labor hours, materials, change orders, and job-completion data required for accurate billing.
- Investigate and resolve billing discrepancies or client disputes promptly and professionally.
- Track change orders and contract modifications to ensure all approved scope changes are captured and billed.
- Maintain up-to-date billing records and ensure all transactions are accurately entered and coded to the correct job or work order in the accounting or service management system.
- Own the Invoice batch panel in Service Titan, ensuring that all Service invoicing is completed on a weekly basis.
Billing & AR Reporting
- Generate and distribute scheduled and ad hoc reports, including billing summaries, service history, contract utilization, and project billing status.
- Customize report formats to meet individual client preferences and contractual reporting requirements.
- Ensure accuracy and timeliness of all client-facing data and communications.
- Respond to client and internal inquiries related to invoices, billing statements, pay applications, and account status for both the Construction and Service Departments.
Required Qualifications
Education
Associate's degree or higher in Business Administration, Accounting, Finance, or a related field; OR equivalent work experience.
High school diploma or GED required as a minimum.
Experience
Minimum 2 years of billing, invoicing, or accounts receivable experience, preferably in a service, construction, or field-operations environment.
Familiarity with construction billing conceptsprogress billing, AIA pay applications, schedules of value, retainage, lien waivers, and change orders
Experience generating and presenting reports using software tools or spreadsheets.
HVAC/Service Billing/Service & Parts invoicing background is a MUST
ESPO Corporation- ...Johnstone Supply has been providing brand name products, expert technical knowledge and superior customer service to the HVAC/R (heating, ventilation, air‑conditioning and refrigeration) industry since 1953. We have 7 locally owned and operated stores backed by the national...Suggested
- ...Description Illinois Bone and Joint Institute is excited to announce a MRI Patient Services Coordinator opportunity to join our MRI Services team at our Morton Grove MRI location! IBJI is looking for a professional, flexible and positive Patient Services Coordinator to...SuggestedTemporary workWork at officeLocal areaFlexible hoursShift workRotating shift
- ...Patient Services Coordinator II The main focus of the Patient Services Coordinator II position is to deliver exceptional patient-centered customer service and to support IBJI teams. This position is responsible for accurate registration, optimal patient scheduling, training...SuggestedWork at officeFlexible hours
- ...Illinois is looking for a detail-oriented Dental Financial Insurance Coordinator. This important role involves verifying insurance coverage and... ...for patients. Ideal candidates will have experience in dental billing and possess a high school diploma. The position offers a full-...SuggestedFull time
- ...Technical Services Coordinator Reporting to the Technical Services Manager, the Technical Services Coordinator is responsible for collecting, reviewing, and organizing compliance documentation from various sources, and distributing relevant documents and information...SuggestedHourly payFull timeWork at office
- Illinois Bone & Joint Institute is seeking a Patient Services Coordinator II for its Park Ridge Rehab Services Clinic. This role focuses on delivering exceptional patient-centered customer service and supporting IBJI teams through accurate registration and optimal patient...Full timeFlexible hoursShift work
- Illinois Bone and Joint Institute is looking for a Patient Services Coordinator to deliver exceptional customer service in a fast-paced MRI environment. This role involves managing patient interactions, scheduling appointments, and ensuring efficient office operations....Work at office
- ...Full-Service Event Coordinator At Catering by Michaels, we believe an event is more than food on a plate. Every event represents an opportunity to create a meaningful experience, build lasting relationships, and exceed expectations. Founded in 1980, Catering by Michaels...Base plus commissionWork at officeLocal areaNight shiftAfternoon shift
- ...expectations. Founded in 1980, Catering by Michaels is a full-service catering and events company based in Morton Grove, Illinois. We... ..., festivals, and celebrations. We are seeking an Event Coordinator who is passionate about hospitality, driven by results, and committed...Base plus commissionContract workWork at officeLocal areaFlexible hoursNight shiftAfternoon shift
$65k - $75k
...industry leader in providing innovative and environmentally responsible waste and recycling solutions. Our team delivers exceptional service and value through relentless commitment to customer satisfaction and preservation of the environment. Our safe and innovative...Hourly payFor contractorsWork at officeLocal areaRemote workShift work- Illinois Bone & Joint Institute is seeking a Patient Services Coordinator for their Morton Grove Physical and Occupational Therapy team. The role involves providing exceptional customer service to patients, handling scheduling requests, and supporting the management team...Work at officeMonday to FridayShift work
- ...Job Description: Service Coordinator Position Overview The Service coordinator reports to the Service Manager and is responsible for dispatching... ...or equivalent Min 2 year experience in a service dispatch, HVAC or Medical field related preferred Above average proficiency...Contract work
$23.52 - $30.76 per hour
...Service Coordinator Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Service Coordinator to join our amazing culture. As a Service Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows. For information...Hourly payFull timeContract workFor subcontractorRemote workWork from home- ...inventory management, ordering supplies, and maintaining accurate medical records by entering data, preparing charts, and processing service orders. Additionally, the role supports quality improvement initiatives and promotes professional development through continuous...Hourly payDaily paidPart timeWork experience placementSecond jobLocal areaFlexible hoursShift workRotating shift
$22 - $30 per hour
...Service Coordinator Job Category: Support Services Full-Time On-site Itasca, IL 60143, USA Description What we offer:... ...resolve problems. Confirm time, check material, and submit for billing once matched to biller. Monitor technician locations and...Hourly payFull timeWork at office- ...technology! We are seeking a proactive and detail-oriented Service Coordinator to support our field service operations. In this key role,... ...Service Management Parts Department Finance/Billing Essential Responsibilities Receive and document customer...Full timeTemporary work
$21 - $23 per hour
...Job Summary We are looking for a part‑time Billing Coordinator to work in the office approximately 25 hours per week, five days per week, generally... ...Relevant billing experience in a professional services environment is a plus. Excellent verbal and written communication...Hourly payPart timeWork at officeLocal area- ...a full-time, enthusiastic, results-driven and forward-thinking Billing Coordinator to join our amazing culture. In this role, you will answer, respond to, and meet the needs of all incoming customer service calls by handling these calls in a professional, efficient, effective...Full timeContract workFor subcontractorWork at officeRemote workWork from home
$70k - $80k
...with tons of opportunity! We are currently seeking multiple Legal Billing Specialist. Direct Hire & Fully Remote!! This Jobot Job is... ...Excellent communication and interpersonal skills, with a customer service-oriented mindset. ~Ability to manage multiple billing...Work at officeLocal areaRemote work- A leading HVAC solutions provider is looking for an experienced Senior Sales Executive to join their Northbrook, Illinois team. The successful... ...customers, developing innovative sales plans, and securing HVAC service agreements. This role requires extensive sales experience in the...
$20 - $22 per hour
...Patient Service Coordinator Northside Float Build What Matters MostFamilies, Futures, and Your Career Enjoy meaningful work while contributing... ...of insurance/benefits, medical terminology and medical billing Experience working in an OB/GYN office is a plus...Hourly payDaily paidFull timeTemporary workPart timeWork experience placementWork at officeImmediate startMonday to Friday- Chipotle Mexican Grill in Mount Prospect, IL is seeking a Service Leader to maintain a positive customer experience by ensuring safe, high quality food and a well-trained crew. You will keep the line clean, operate equipment, and stay on your feet during shifts while contributing...Work at officeShift work
$18 - $20 per hour
...dedicated to expanding access to life-changing care. As a Patient Service Coordinator, you'll be the vital link between patients, providers, and... ...Service Coordinator Reconcile patient payments and units billed while following HIPAA guidelines Follow appropriate...Full timeFlexible hoursRotating shift$20 - $22 per hour
...Opportunity Overview We have an immediate opening for an Patient Service Coordinator to join our team at Fertility Centers of Illinois to Float... ...of insurance/benefits, medical terminology and medical billing Experience working in an OB/GYN office is a plus Strong communication...Hourly payFull timeTemporary workPart timeWork experience placementWork at officeImmediate startMonday to Friday- ...Maintenance is a leading commercial facility maintenance company providing service to commercial and retail property managers and owners in the Chicagoland area. We are looking for full-time Service Coordinators to join our growing team. Our Service Coordinators are...Full timeCasual work
- Job Title Deloitte is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to participate in the recruiting process, please direct your inquiries to the Global Call Center (GCC) at USTalentCICInbox@...Local area
$60k - $80k
Field Service Install Coordinator Mazak Corporation is looking for a Field Service Install Coordinator to join the Service team. This position will have the responsibility to coordinate all aspects of new machine installations and large machine relocations. Communicates...Relocation$18 - $20 per hour
...dedicated to expanding access to life-changing care. As a Patient Service Coordinator, you'll be the vital link between patients, providers, and... ...Coordinator Reconcile patient payments and units billed while following HIPAA guidelines Follow appropriate processes...Full timePrivate practiceFlexible hoursRotating shift$75k - $80k
...Schiller Park, IL. This role requires strong leadership and at least 3 years of supervisory experience, preferably within the food service industry. The Supervisor will ensure production standards are upheld, facilitate communication across departments, and assist in staff...- Anritsu-Infivis-Inc in Elk Grove Village, Illinois, seeks an Assistant Service Manager to oversee daily operations across field service, parts, scheduling, and customer service. The role demands a minimum of 7-10 years of experience in service operations or field service...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Service Billing Coordinator (HVAC). Be the first to apply!
- hvac operations manager Des Plaines, IL
- hvac sales manager Des Plaines, IL
- refrigeration Des Plaines, IL
- hvac service manager Des Plaines, IL
- air conditioning manager Des Plaines, IL
- refrigeration supervisor Des Plaines, IL
- air conditioning Des Plaines, IL
- hvac service sales Des Plaines, IL
- refrigeration operator Des Plaines, IL
- project manager hvac Des Plaines, IL


