Administrative Assistant to Executive Leadership

Job Title: Administrative Assistant – Executive Leadership Team

Reports To: Chief Financial Officer, Chief Schools Officer, Chief of Strategy & External Affairs, and Chief Operating Officer
Organization: Tejano Center
Division: RYSS Texas Public Schools
Location: 2950 Broadway – District Administration


POSITION SUMMARY

The Administrative Assistant to the Executive Leadership Team provides high-level administrative, organizational, and operational support to the CFO, CSO, CSEAO, and COO. This role is critical to ensuring seamless coordination of executive calendars, meetings, communications, and confidential matters across academic, financial, operational, and external affairs functions.

The position requires exceptional professionalism, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced, mission-driven educational organization.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• High school diploma or equivalent required.
• College coursework in business administration or related fields preferred.

Preferred Qualifications

• Minimum of 5 years of professional administrative experience, including direct support to senior-level executives.
• Demonstrated ability to manage multiple executive calendars and competing priorities.
• Strong gatekeeping and organizational skills, with experience preparing high-quality documents and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook; Access preferred).
• Experience in an educational or nonprofit environment preferred.
• Bilingual (English/Spanish) preferred.
• Must successfully pass a background investigation.

Certification & Licenses

• Valid Texas Driver's License with an acceptable driving record.

SKILLS, KNOWLEDGE, AND ABILITIES

Skills

• Advanced organization, time management, and multitasking skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prepare, maintain, and manage accurate records and documentation.
• Proficiency with standard office equipment and software applications.
• Ability to support meetings, presentations, and executive communications.

Abilities

• Maintain strict confidentiality and exercise sound professional judgment.
• Work independently with minimal supervision while supporting multiple leaders.
• Adapt quickly to changing priorities and deadlines.
• Communicate effectively with diverse internal and external stakeholders.
• Analyze information, organize data, and follow through on assigned tasks.
• Collaborate effectively as part of an executive support team.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work is primarily performed in a professional office environment.
• Physical demands include occasional lifting, carrying, pushing, or pulling materials.
• Position requires significant fine motor skills for keyboarding and document handling.
• Physical activity distribution: approximately 70% sitting, 15% walking, and 15% standing.

**PLEASE OPEN ATTACHMENT FOR COMPLETE JOB DESCRIPTION DUTIES**

Work Calendar Status: 12 Months (238 Days)
Salary: $55,000

FLSA Status: Non-Exempt
Emp Employment Status: Full-Time